Administrative Support Agent, Class I - Montréal, Canada - Dawson College

Dawson College

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Nature of the Work:

The principal and customary work of the employee in this employment class consists in performing a set of administrative functions of a relatively complex nature according to established methods and procedures and clerical functions related to activities in their area

Responsibilities:

Greets students, faculty and the public efficiently and courteously;
Distributes and dispenses information on all intercollegiate, intramural and recreational programs;
Responds to inquiries in general, for intercollegiate, intramural and recreational programs;
Prepares and updates schedules, game results and program announcements for intercollegiate, intramural and recreational activities;
Updates database on coaches and players, weekly scores and upcoming games;
Collects payments, processes deposits and handles petty cash;
Coordinates volunteers lists for special events such as tournaments, demonstrations, etc.;
Maintains office supply cabinet and makes purchases when necessary;
Arranges meetings/workshops, takes minutes, and prepares and dispenses materials as required;
Completes purchase requisitions for buses, credit card and books hotels;
Registers athletes RSEQ S1;
Performs data entry for the studentsathletes academic results in RSEQ S1 from Clara;
Prepares contracts, request of payments and negotiation forms for coaches as required;
Prepares purchases requisitions for Athletic Therapy Clinic;
Compiles and distributes Midterm assessments;
Prepares and distributes departmental correspondence;
Files departmental information including correspondence, budget information and general documentation;
May be called upon to work in other areas of the department if needed;
Perform all other related duties.

Length of the contract:
March 2023 to August 12, 2023

Requirements:

Qualifications:
To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
Conditions:
Excellent interpersonal and organizational skills and proven ability to work well with the public and CEGEP students;
Ability to work efficiently as part of a team, and to work independently when needed;
Advanced English and advanced French language skills both oral and written (testing may be required);
Intermediate Microsoft Word, Excel and Outlook (testing may be required).

Comments:

Please note that a cover letter addressed to Anca Oprisi is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.