Service and Administrative Coordinator - Dartmouth, Canada - Carmichael Engineering / Ingénierie Carmichael

Carmichael Engineering / Ingénierie Carmichael Dartmouth, Canada

Found in: beBee S2 CA - 2 weeks ago

Full time

Description

With us, it's always about people

Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years.

Being part of the Carmichael family translates into endless opportunities to learn and achieve tremendous personal growth. And what's more, we give you carte blanche to apply what you learn so that you can in turn perfect and continuously improve it.

This is an onsite permanent full-time position of 40 hours per week, from Monday to Friday.

Tasks and Responsibilities:

Respond and direct all incoming calls quickly and professionally.
Order stationary / office supplies as needed.
Coordinate office equipment repairs with service providers in the event of a breakdown.
Transfer telephone lines to our night service at the end of the day/ helping with accounts payable (paper correspondence and coding) in conjunction with the Head Office accounting department.
Opening and processing of daily mail / Prepare all outgoing and incoming mail.
Coordinate weekly mailing between offices.
Order uniforms for technicians
File work orders
Maintain truck stock list and phone list

Provide purchase orders as needed.
Keep track of the daily office schedule.
Order stationary / office supplies as needed.
Assist with billables
Assist with sales proposals
Follow up on internal and external customer emails

Requirements:

Must have a diploma in a related field of study (administration, secretarial, etc.) Must have at least 2 years of experience in a similar Administrative position.
Must understand billing / purchase / pay delivery procedures.
Must have excellent organizational skills to plan and coordinate the various office management functions.
Must have excellent computer skills to include email, word processing and spreadsheet tools.
Must have excellent oral, written and interpersonal communication skills.

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