- For all internal bookings and external rentals act as the client's MacEwan contact from initial inquiry through to final invoicing and follow up after the event for own portfolio of events held internally within the University and externally.
- In consultation with clients and based on event budget, interprets client and event requirements, and identifies MacEwan space, services and technical requirements required to complete the event.
- Communicates event requirements to all services providers to ensure successful execution of all events and performances.
- Provides on-site event support and assistance to clients and guests, ensuring all services and equipment are in place and by resolving or troubleshooting any on-site issues that may arise prior to or during the event or performance.
- Support all university faculties and departments with community engagement and partnership proposals or activities being proposed for or held in the university's spaces and externally.
- Prepares comprehensive and competitive proposals and bids, and negotiates, secures and manages client contracts.
- Provides prospective client tours.
- Builds and maintains strong relationships with university services areas, staff and external suppliers to ensure successful events and client retention.
- Assists the Manager and Supervisors with projects, research and statistics collection analyzing our business or service options.
- Excellent and well-demonstrated communication skills (verbal, written, interpersonal).
- Strong and well- demonstrated organizational skills.
- The ability to cope with a detailed and diverse workload and client portfolio while prioritizing and completing all tasks in a time sensitive manner.
- The ability to complete all work in an accurate and thorough manner while paying attention to detail.
- Demonstrated experience in problem solving and decision making.
- Self-directed individual who can work independently, be proactive, take initiative and take charge when necessary.
- Demonstrated experience working in and carrying out all responsibilities in a collaborative environment.
- The ability to maintain confidentiality and deal with situations in a professional, service oriented and tactful manner.
- Motivated, energetic, and able to work in a stressful, fast-paced environment with competing priorities.
- Experience with data entry and using Microsoft Word and Excel.
- Demonstrated ability in learning and working with new software.
- A minimum of a two (2) year post-secondary diploma in a related field (, Event Planning, Hospitality Services, Arts and Cultural Administration).
- An equivalent combination of education and experience may be considered.
- The ability to work flexible and varied hours depending on event requirements (evenings, weekends, expanded daily hours).
- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth
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Event Planner II - Edmonton, Canada - MacEwan University
Description
Opportunity
MacEwan University is seeking individuals for Event Planner II for two (2) full-time continuing opportunities with the Conference and Event Services department.
Along with standard events, the position will also be assigned events more complex involving MacEwan executives or elected officials, media, organizing committees and events with Internal and External stakeholders. This position analyzes client, event and performance requirements, prepares event quotes, advises the client on MacEwan services, negotiates the contract, creates/manages the event plan and critical path, and works collaboratively with clients and MacEwan service providers to ensure successful events and financial viability of the operation.
Key responsibilities include:
Skills
You will have:
Qualifications
Position Requirements
Benefits
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:
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