Co-op Program Assistant - Oshawa, Canada - Ontario Tech University

Ontario Tech University

Verified Company

Oshawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Co-op Program Assistant

Tracking Code:
req608

Faculty/Department:
Faculty of Engineering and Applied Science

Number of Positions:1

Appointment Type:
Full-Time Continuing

Hours of Work: 35 hours per week

Salary Range:
Level - Starting Salary, Step 1

Posting Date:
June 9, 2023

Closing Date:
June 23, 2023

Job Summary:

The Program Assistant, Engineering Co-op will provide administrative support and contribute to strategies and processes that will further develop the Engineering Co-op and Internship Office.

Acting as the primary liaison with the Engineering Academic Advising department, the Program Assistant will support advising and directing students of all program matters pertaining to the engineering co-op and internship programs.

Nature of Work:

Reporting to the Associate Dean, Experiential Learning and Engineering Outreach in the Faculty of Engineering and Applied Science, the Program Assistant will support the day-to-day operations of the Engineering Co-op and Internship Office.

Responsibilities/Accountabilities:

-
Serve as the first point of contact for students, faculty, staff, industry, community and other stakeholder inquiries to the Engineering Co-op Office (ECO), providing information about relevant programs and services offered by the ECO, events, policies and procedures and other inquiries as required.

Advise students on engineering related job postings, competitions and employer information sessions.
Support the Coop and Internship Officer in event planning and execution on all related success workshops and sessions, recruitment events, open houses and other Faculty events in the promotion of the engineering coop and internship programs.
Coordinate classroom visits by Coop and Internship Officers with Faculty to ensure all Engineering students are reached to promote program at key points during the academic year.
Assist with coordinating and planning student/employer visits.
Coordinate with the Dean's Office in content posting on social media platforms and Faculty website.
Monitor student program achievements and recommend success stories for promotion of the coop program.
Facilitate submission of all work reports with faculty to ensure timelines are adhered to, liaise with faculty members and employment partners to ensure final evaluations and submission of final grades are completed as required.
Coordinate with the Career Centre to ensure all student and employment data relevant to the engineering coop and internship programs are accurate and current.
Track final evaluations and work term report submissions and follow up with students as required.
Assist the Coop and Internship Officers with employer customer service in the recruitment and coordination of coop placements.
Inform the Coop and Internship Officers of any problems or concerns expressed by students or employers that may have a negative impact on the quality of the service, making suggestions as appropriate and assisting to remedy the situation.
Act as primary liaison between the ECO and the Engineering Academic Advising Department, providing administrative support pertaining to students within the coop and internship program.
Provide guidance to students on eligibility criteria on the coop and internship program.
Confirm program eligibility of students.
Coordinate with the Office of the Registrar to ensure student records are accurate and up to date.

Required Skills:

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A high proficiency in MS-Word, MS-Outlook, MS-Excel and MS-PowerPoint

Excellent planning and organization skills in overseeing event planning and execution.
Expert knowledge and understanding of social media platforms.
Strong content creation skills utilizing images, video and text for social media.
Proven excellent writing, editing and proofreading skills for content in a range of styles.
Attention to detail, confidentiality and the ability to manage multiple demands.
Ability to act independently with defined objectives, under mínimal supervision.
Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.

Required Education:

Completion of postsecondary education of three academic years.
Verification of Academic credentials may be required

Required Experience:

-
One to three years related experience.

Experience in a postsecondary environment would be an asset.

How to Apply:

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate.

The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodati