Project Administrator - Calgary, Canada - City of Calgary

City of Calgary

Verified Company

Calgary, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary.

City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, antiracism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

Coordinate project schedules, financial reconciliation, create and manage documentation, administrate project tools, liaise with internal partners, consultants and vendors, and facilitate communication among team members and partners.

Schedule project meetings, take minutes, and record action items and decisions.
Perform finance administration activities including financial analysis, recovery processing, coordinate and manage prepaid agreements.
Request and administrate capital budget allocation to Project ID's and action budget change requests.
Request new Project IDs from The City's Tangible Capital Asset team and report and update Corporate Security's tangible capital assets on behalf of the business unit.
Liaise with Finance to conduct capital budget transfers and reconcile financial coding errors.
Assist in project procurement initiatives and manage Portfolio Management Office contracts.
Administrate the Program and Project Management Tool (P2M) including creating new projects, assigning budget, ensure project status reports are published monthly, manage issues, onboard new staff, and project close out.
Manage project Microsoft Teams channels and files including access control, file management and relocation of historical information and data.
Track and report return on investment (ROI) initiatives.
Coordinate activities and deliverables for the Portfolio Management Office in support of short and longterm program plans.
Administrate the resource management tool, Replicon, for the Portfolio Management Office.

Qualifications

A completed diploma equivalent to 23 years of fulltime study in Business Administration, Project Management or a related field and at least 3 years of direct project administration experience.
Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) is required.
Experience with Human Capital Management (HCM) and Finance and Supply Chain Management (FSCM) will be considered an asset.
Success in this position requires the ability to take initiative, collaborate and work effectively in both a team and individual setting, and prioritize workload based on competing priorities.
Welldeveloped communication and organizational skills, financial aptitude, problem solving ability, attention to detail, and the ability to multitask and manage multiple priorities.

Pre-employment Requirements