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    office manager - Richmond, Canada - Vitality Integrative Health

    Vitality Integrative Health
    Vitality Integrative Health Richmond, Canada

    5 days ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 30 to 40 hours per week
    • Education: Bachelor's degree
    • Experience: 3 years to less than 5 years
    • or equivalent experience

      • Work setting

    • Private sector
    • Health care institution, facility or clinic

      • Tasks

    • Review and evaluate new administrative procedures
    • Delegate work to office support staff
    • Establish work priorities and ensure procedures are followed and deadlines are met
    • Carry out administrative activities of establishment
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls
    • Assemble data and prepare periodic and special reports, manuals and correspondence
    • Oversee and co-ordinate office administrative procedures
    • Administrative and office activities
    • Send invoices
    • Schedule and confirm appointments
    • Record and relay information
    • Provide directory assistance
    • Provide basic information to clients and the public
    • Perform clerical duties, such as filing and sorting and distributing mail
    • Obtain and process information required to provide customer service
    • Monitor mobile radio or telephone
    • Manage routine office functions including reception, telephone and booking appointments
    • Maintain work records and logs
    • Greet people and direct them to contacts or service areas
    • Calculate billing charges
    • Answer telephone and relay telephone calls and messages
    • Receive and issue payments
    • Relay service to persons with disabilities

      • Supervision

    • 5-10 people

      • Computer and technology knowledge

    • Electronic mail
    • Electronic scheduler
    • Spreadsheet
    • Accounting software
    • MS Excel
    • MS Outlook
    • MS Windows
    • MS Word
    • Reservation software
    • Electronic medical records

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Attention to detail
    • Repetitive tasks
    • Sitting

      • Personal suitability

    • Efficient interpersonal skills
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Organized
    • Reliability
    • Team player
    • Quick learner

      • Screening questions

    • Are you available for the advertised start date?
    • Are you currently a student?
    • Are you currently legally able to work in Canada?
    • Are you willing to relocate for this position?
    • Do you currently reside in proximity to the advertised location?
    • Do you have previous experience in this field of employment?
    • What is your current level of study?
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