Pension and Benefits Specialist - Kitchener, Canada - City of Kitchener

City of Kitchener
City of Kitchener
Verified Company
Kitchener, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Pension and Benefits Specialist

Competition Number

Job Code

  • 1475
    Posting Date
  • November 20, 2023
    Closing Date
  • December 4, 2023 (at 6:00pm)
    Job Status


  • Permanent Full-Time

  • The
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City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.
  • The
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City of Kitchener is WHERE you want to work Learn more about the top reasons to join us:

Why work at the City of Kitchener

  • Position Overview:
  • Responsibilities:

OMERS:


  • Provides advice and guidance regarding retirement processes, including retiree benefits, with responsibility for providing guidance on the City's and OMERS processes and procedures for retirement; refer complex matters to Supervisor for resolution.
  • Manage follow up activities to enforce deadlines communicated to members.
  • Ensuring delivery to members/beneficiaries on an accurate and timely basis
- following employment termination (incl. death) or to support retirement.
  • For terminations, support an understanding of the options, including potential implications for postretirement benefits based on age and eligibility.
  • For deaths, act as the key point of contact within HR for communications and corresponding actions/understanding required of beneficiaries (incl. coordination of pension payout, life insurance, survivor healthcare benefits).
  • Ensures the administration of benefits and OMERS are managed in a timely manner, working closely with payroll to include financial information as required.
  • Determines employee eligibility for benefits and pension, providing information and managing the enrollment process; ensures work is completed within established deadlines.
  • Works closely with key stakeholders (OMERS, Insurance Carriers) and ensure information is regularly communicated to the Supervisor.
  • Prepares OMERS leave and disability forms, communicates leave purchases with employees; processes buy backs and collects required payments.
  • Enrolls new employees into pension plan and prepares termination papers. Adds eligible service to employee's membership records.
  • Reconciles and audits data entry for benefits and OMERS membership reports.
  • Assists employees as required in the completion of benefit or OMERS forms.
  • In conjunction with the Supervisor, create and maintain procedural documentation related to pension administration.
  • Has a continuous improvement lens to develop an efficient process to capture reporting requirements for OMERS purposes. Assist to identify areas of inefficiency, gaps or potential noncompliance/risk for the City.
  • In collaboration with the Supervisor, prepares and distributes benefits and pension communications across the Corporation. Maintain benefits and OMERS information on the City's intranet.
  • Remains current on regulatory/policy changes related to the OMERS Pension Plan, new OMERS initiatives, as well as pension industry related trends.
  • Generate and review relevant reports to ensure coding and administration fulfillment on the Pension system as needed.

Benefits and Additional Duties:


  • Provides functional direction to the Benefits Assistants with regard to benefit and salary administration.
  • Processes enrolments, changes, and terminations of employee benefits coverage during peak times to support Benefits team workload.
  • Generates and reviews various reports to ensure accuracy of data in HRIS, OMERS and Insurance Carriers.
  • In conjunction with the Supervisor, create and maintain procedural documentation related to the processing of benefits administration.
  • Responsible for the timely processing of all life insurance claims with employees, dependents and beneficiaries.
  • Generates data reports on benefits activities (e.g., annual benefit eligibility, Hiring, Leave of Absences, Salary changes) and takes appropriate action.
  • Develops monthly reconciliation reports for benefits billings, identify discrepancies, and establish process to rectify; notify payroll for retroactive amounts required for payroll processing.
  • Prepares and issues correspondence to early retirees regarding expiry of benefits.
  • Works with Supervisor to prepare and present materials at corporate benefits and pension information sessions.
  • Other related duties as assigned.
  • Requirements:
  • 2-year diploma (or 2-year specialized post-secondary program) with minimum 2 years related and relevant experience in administration of Group Benefits and OMERS Pension Plan or similar pension plans.


  • OR

  • Grade 12 diploma plus up to 1 year of postsecondary courses with minimum 4 years related and relevant experience or 3year degree/diploma with minimum 1 year related and relevant
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