Buyer - Thunder Bay, Canada - Synergy North

Synergy North

Verified Company

Thunder Bay, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

May 27, 2024, and will continue to be accepted by the Human Resources & Safety Division until the position is filled.

BUYER
Purchasing & Stores Department / Finance Division***Office Staff Collective Agreement***Group V - $ to $39.2521/hour (May 1, 2024 rates)*****: - The Buyer is responsible primarily for activities involved with the timely and efficient procurement by purchase or rental,
- and/or disposal, of a wide variety of goods, services and equipment for SYNERGY NORTH and for performing all activities_ _
in compliance with corporate purchasing policies, relevant
procurement law,
and ethical purchasing practices in a
- centralized, public sector procurement environment providing core services, as outlined.

Reviews and processes requisitions submitted by client departments, following up where necessary to ensure

- completeness.

Prepares, coordinates and_ _issues competitive bid documents (quotations, tenders, proposals) and is responsible for the

formal competitive bid process management including the review of the client departments' requirements for all the
necessary information to select the best method of procurement through liaison with client departments.

Prepares and issues advertisements using MERX for solicitations in excess of $100,000 and prequalifications, prepares

various contract documents, recommendations to purchase, purchase orders _and _other related documentation; (ie.
price corrections from quotations, tenders, etc.).

Issues prequalification packages and coordinates any required information between the client department and

responding contractors during the course of the prequalification review process. Provides assistance and guidance to
both client departments and vendors on the procurement process.

Reviews recommendations received from client departments to ensure that the evaluation of bids by client departments

have been conducted in accordance with SYNERGY NORTH's Purchasing policies and procedures.

Responsible for the administrative processes to establish and maintain all long term contracts and related matters such

as liability insurance, WSIB certificates and other compliances.

Responsible for the accurate and timely analysis and procurement of required inventoried material and ensuring that

items procured are of the specified quality and required delivery. Including working directly with Operations and
Engineering Departments to expedite shipment when required.

Provides assistance to clients to resolve vendor performance issues or concerns by recommending and implementing

appropriate resolutions. Negotiates/confirms arrangements with existing vendors for contract extensions, additions,
changes.

Analyzes procurement activity to identify opportunities for standing orders and other purchasing initiatives and

develops/updates procedures for quotations, tenders, proposals and contracts to reflect any changing purchasing
initiatives.

Consults/liaises with client departments to assess service and product needs and to develop purchasing strategies to

meet these needs; identifies and implements approved improvements and efficiencies, ensuring continuous
improvement within the Purchasing environment.

Performs such other related duties as may be assigned.
Manage vendor information within the accounts payable system by following the corporation's internal controls.

**QUALIFICATIONS: **Mandatory

Completion of a three (3) year business diploma or university degree in business / commerce combined with a minimum

of three (3) years direct purchasing experience
OR; post secondary education and a recognized purchasing designation
or certificate
combined with a minimum of three (3) years direct purchasing experience
OR; an overall equivalent
combination of education and experience.***- Excellent communication (written and verbal) and interpersonal skills in dealing with all levels of management, staff and

external vendors/contractors. Ability to multi-task, with strong organizational and time management skills. Excellent
problem solving, negotiation and analytical skills. An attention to detail.***- Must be able to maintain confidentiality and exercise good judgment and discretion when dealing with confidential work

and responding to inquiries, and have the ability to work in a team environment with mínimal supervision.

MS Excel, is also required.

Preferred:

Knowledge and understanding of the principles and practices of centralized purchasing. Experience using Enterprise

Resource Planning (ERP) Software.

CONDITIONS OF EMPLOYMENT:

Must have a valid Ontario Driver's License and the use of a vehicle.**
Must be willing to work overtime and/or remotely, as required.
Must successfully complete a Police Information Check.

_TESTING_ _To confirm ability and suitability, applicants may be required to take tests related to the job requirements and duties of this _
- position, which may be