Coordinator, Support Services - Whitby, Canada - Ontario Shores Centre for Mental Health Services

Ontario Shores Centre for Mental Health Services
Ontario Shores Centre for Mental Health Services
Verified Company
Whitby, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

The Coordinator acts as a facilitator and resource for the Director Support Services, Manager Capital Infrastructure Planning and Purchasing, and the Manager Security, Emergency Preparedness and Parking Services.

Principle responsibilities include coordinating administrative tasks for the various areas; processing and reconciling financial documentation; liaising with internal stakeholders such as Finance; liaising with external stakeholders such as contractors, suppliers, landlords, etc.; and working on special projects and other duties as assigned.

Essential attributes include excellent communication and interpersonal skills; the ability to be adaptable; and a genuine desire to improve processes and deliver superior customer service.


KEY RESPONSIBILITIES:


  • Administrative:
  • Prepare payroll
  • Input purchase requisitions
  • Reconcile invoices to ensure they are accurate
  • Schedule meetings and book rooms
  • Update Support Services information on Shoreline
  • Format presentations
  • Distribute mail and order office supplies
  • Format and send memos
  • Act as the point of contact for internal and external clients
  • Support managers as required
  • Operational Support & Project Work:
  • Assist the Capital Infrastructure team with tasks related to project coordination, contractor/vendor invoicing, internal communication related to renovation projects (service disruptions, shut downs, etc.)
  • Obtain and format data to support reporting e.g. Compliance Framework, Emergency Code Summary, ad hoc requests
  • Support process improvement e.g. document procedures, make suggestions for improvement
  • Other duties as required
  • Qualifications Required and PreferredMINIMUM QUALIFICATIONS:
  • Diploma from a recognized college in a related field e.g. Business Administration or recognized equivalent

EXPERIENCE:

  • 3+ years of relevant experience preferably in a healthcare environment

KNOWLEDGE and ATTRIBUTES:

  • Advanced computer skills with knowledge of Microsoft Office programs (Word, Excel, PowerPoint, etc.)
  • Demonstrated aptitude in utilizing computer systems and interest in continuous learning
  • Knowledge of hospital operations and ability to build strong partnerships across the hospital
  • Working knowledge of Meditech, our electronic medical record, an asset
  • Knowledge of office management systems and office equipment
  • Knowledge of basic accounting principles
  • Adaptable and flexible
  • Adherence to strict confidentiality
  • Approachable, courteous, and tactful
  • Selfdirected, excellent initiative
  • Proven ability to assess problems and exercise good judgement
  • Solid organizational, prioritization, and time management skills
  • Superior interpersonal and verbal/written communication skills
  • Excellent customer service skills
  • Attention to detail and results oriented
  • Consistently models Ontario Shores' values (Community, Respect, Safety, Innovation, and Excellence)
  • Responsible to recognize and report patient, staff, and environmental safety issues; and to identify and implement preventative and corrective actions
  • Proven good attendance with the ability to maintain this standard
  • Ontario Shores is committed to ensuring the health and safety of all of our patients, staff, and community, and as a result, has implemented a mandatory COVID19 Vaccination Policy in accordance to the Government of Ontario's directive around mandatory vaccination policies. All new hires must be fully vaccinated (two weeks post second dose) prior to starting employment with Ontario Shores (note: those seeking a medical exemption or an exemption related to a Human Rights Code Ground must provide documentation for approval)._


  • Closing Date 8/14/2023

  • Ontario Shores is committed to ensuring the health and safety of all of our patients, staff, and community, and as a result, has implemented a mandatory COVID19 Vaccination Policy in accordance to the Government of Ontario's directive around mandatory vaccination policies. All new hires must be fully vaccinated (two weeks post second dose) prior to starting employment with Ontario Shores (note: those seeking a medical exemption or an exemption related to a Human Rights Code Ground must provide documentation for approval).
  • We are dedicated to promoting the safety and wellbeing of patients, employees, and visitors by raising awareness of the harmful impact of tobacco use and eliminating secondhand smoke exposure and triggers. Tobacco, cannabis, and the use of electronic cigarettes (vaping) are not to be used or visible on Ontario Shores property, including parking lots and walking paths. As such, Ontario Shores is a Tobacco-Free Organization
  • Personal information you provide to Ontario Shores Centre for Mental Health Sciences (Ontario Shores) is collected pursuant to the Public Hospitals Act R.S.O 1990, c. P.40. It will be used for the purpose of determining eligibility for employment. At all times it will be treated in accordance with the provisions of the Freedom of Information and
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