Administrative & Operations Coordinator - Vancouver, British Columbia
6 hours ago

Job description
Administrative & Operations Coordinator
Noble Oak Mortgage Corporation | Vancouver, BC (On-Site)
Company Overview
Noble Oak Mortgage Corporation is a rapidly growing mortgage brokerage based in Vancouver, focused on delivering strategic, tailored lending solutions to the broker community.
As we continue to expand our operations and lending volume, we are strengthening our internal team to support the next phase of growth. We are building a high-performance environment that values precision, accountability, and proactive thinking.
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The Opportunity
We are seeking an Administrative & Operations Coordinator to play a key role in supporting daily operations and executive workflow.
This position is not simply clerical — it is foundational to maintaining operational excellence as the company scales. The successful candidate will help build structure, improve process efficiency, and support leadership in a fast-paced, growth-oriented environment.
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Key Responsibilities
• Manage executive calendars, scheduling, and workflow prioritization
• Coordinate internal and external communications
• Handle inbound phone and email inquiries professionally
• Organize and maintain digital and physical documentation
• Assist with file management and compliance tracking
• Support broker onboarding and administrative processes
• Liaise with lenders, partners, and professional stakeholders
• Identify opportunities to streamline systems and improve office efficiency
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Qualifications
• 2+ years of experience in administrative or operations support
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Professional written and verbal communication skills
• Proficiency with Microsoft Office and cloud-based systems
• Ability to manage multiple priorities in a structured environment
• Experience in mortgage, finance, or real estate is an asset
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Who You Are
• Proactive and solution-oriented
• Comfortable in a fast-moving growth environment
• Discreet and professional with confidential information
• Interested in contributing beyond basic administrative tasks
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Why Join Noble Oak
• Opportunity to grow with an expanding brokerage
• Exposure to executive-level decision making
• Performance-driven environment
• Long-term advancement potential as the company scales
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