Secretary to Head of Service- Palliative Care - Toronto, Canada - Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Summary of Duties:

Provides administrative support to all members of the Palliative Care Consult Team (PCCT)
Responds to enquiries/requests for information from a wide range of staff, students, patients/families and external organizations; refers patient/family concerns to appropriate team members
Provides administrative support for the preparation of abstracts, publications and presentations
Drafts and prepares correspondence, reports, agendas and meeting minutes; attends all requested meetings books rooms set up video conferences
Maintains vacation and oncall schedule for PCCT updates smart web paging system
Maintains tracking system for individual workload of team members; maintains monthly billing; updates database with relevant patient information and physician billing daily
Maintain condolence list update and distribute biweekly mail cards to family members
Organize maintenance/environmental/ IT requests
Fax referrals and prescriptions scan documents
Coordinates PCCT meetings, events, conferences and travel
Facilitates clinic appointments for Palliative Care Clinic and referral to other clinics; facilitates completion of appropriate forms and prints clinic schedules daily
Maintains education calendar coordinates resident electives set up education modules primary contact for residents
Relays messages, update & restock forms orders supplies and equipment, sorts and distributes mail/faxes

Qualifications/Skills:

Completion of a Community College Office Administration program or equivalent required
3 years relevant experience required
Proven excellent Microsoft Office skills required including Word, Excel, PowerPoint and Access
Accurate keyboarding (minimum net speed of 50wpm)
Demonstrated excellent written and oral communication skills, with proficiency in English grammar and comprehension
Ability to effectively problem solve and work independently
Good interpersonal, team and conflict resolution skills
Ability to work on and prioritize several projects at the same time; attentive to quality and timelines