Legal Assistant - Toronto, Canada - Aird & Berlis LLP

Aird & Berlis LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto's financial district, across from Union Station.

With over 220 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported.

We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide.

We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things:
client service, your career and your life.

What We Are Looking For:

This is a great role for an assistant who wants to learn and support a senior assistant with more complex corporate transactional work.

This position will be working closely along side another assistant supporting one busy Partner.

In order to be successful in this role, you must have a drive to learn, be willing to step up to support your team, be organized, resourceful, and diligent in completing your work.

For optimal value and learning, this position is required to be in the office 5 days a week.

Responsibilities:

Handle a high volume of daily administrative tasks
Enter lawyers dockets and ensure they are accurately and consistently entered
Manage client file opening and conflict checks
Manage duties related to accounting including billing and collections
Compile Record Books
Proofread and check documents
Diarize and monitor deadlines for multiple files to ensure tasks are completed
Ensure filing is done accurately and on a timely manner
Communicate professionally with all internal and external clients
Assist with the preparation, drafting, editing and finalizing closing agendas and all transactional documents relating to lending and corporate transactions
Help prepare annual resolutions and organize and track delivery of closing documents
Ensure electronic and physical files follow the established system
Diarize and monitor deadlines for multiple files to ensure tasks are completed
Liaise with clients and other lawyers to take instructions, obtain information, and report on status
Communicate professionally with all internal and external clients
Accountable for all work assigned
Arrange meetings
Calendar management
Takes initiative
Confidential

Requirements:

Minimum of 2 years' previous experience as a Legal Administrative Assistant in Financial Services or Corporate Law
Successful completion of a related postsecondary Legal Assistant or Law Clerk program
Crosstrain with team for sick/vacation coverage
Knowledge of Workshare Compare or a similar document comparison program
Overtime, as required
Handle time pressure situations and stress of multiple demands

Skills: