Administrative Assistant - Toronto, Canada - The CReATe Fertility Centre

The CReATe Fertility Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant - Ovum Donation and Surrogacy Program

CReATe Fertility Centre stands for
Canadian Reproductive Assisted Technology. Proudly headquartered on Bay Street in downtown Toronto, Ontario, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory facilities, and pioneering research scientists who are dedicated to giving you the very best options for creating your family.

What We Have to Offer:

Competitive pay
Extended health care
Vision and dental care
Pension plan
Life insurance
Disability insurance

We are looking to hire an organized and compassionate, permanent part-time (20 hours/week)
Administrative Assistant for our
Ovum Donation and Surrogacy Program (ODSP)—to support the program's initiatives, departmental goals and objectives, and daily operations of this specialized program.

Reporting to the Senior Financial Coordinator, the Admin Assistant will provide administrative, clerical, and logístical support to ensure the smooth functioning of the ODSP.

Duties & Responsibilities:

Assisting the Thirdparty Finance Team in administrative tasks, such as pulling and filing medical files for reviews and audits
Billing patients for CReATe's services, including procedures and medications, in an accurate and timely manner
Issuing receipts and insurance letters at patients' requests
Using EMR systems (eIVF), Salesforce, and Smartsheet to document clinical and billing activities
Collaborating with other administrative staff and departments within the CReATe Fertility Centre, to ensure efficient crossfunctional support for program initiatives
Remaining uptodate with relevant laws and regulations related to ovum donation and surrogacy
Updating and managing databases with relevant information, ensuring compliance with privacy regulations

Education, Experience & Skills:

Twotofour years' experience in a medical office or clinic, preferably in an administrative position (mandatory)
Basic understanding of medical office billing and OHIP billing, _preferred_
Graduate of a Medical Office Administration program, or similar qualification is considered an asset (Diploma or Degree in a related field is an additional plus)
Exceptional interpersonal communication skills; strong organizational, problem solving, and time management expertise
Proven ability to work both independently and as part of a cross functional team, and for maintaining strong working relationships with coworkers and patients
Astute sense of urgency—prioritizing workload assignments and remaining calm and collected under pressure
Ability to assess situations to determine their importance and make clear, timely decisions
Exercising good judgment and discretion when dealing with confidential and sensitive information
Proficiency in MS Office Suite (Word, Excel, and Outlook)

Job Types:
Part-time, Permanent

Benefits: