Contracts Coordinator - Brampton, Canada - Regional Municipality of Peel

Regional Municipality of Peel

Verified Company

Brampton, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Job Description:

Contracts Coordinator

Human Services - Housing Services

CUPE Local 966

Status: 1 Regular Full-time & 1 Contract Full-time up to 12 Months

Salary Range:
$55,113 to $64,769 per annum

Work Mode:
Hybrid _see below for more details about this work mode._**
Location: 10 Peel Centre Drive, Brampton

Hours of work: 35 hours per week

Who we are:

Leads service system planning and management of housing and homelessness programs and services with a view to policy and service integration.

Helps improve these services through effective planning, based on local information and research about the needs of Peel's many different communities.

"Housing Services is passionately committed to ensuring stable, affordable, appropriate housing and supports in Peel. We manage a collaborative system of care focused on delivering services with compassion and respect in a way that preserves dignity."

We plan, manage and delivery quality, integrated human services and resources that invest in people to enable participation in the changing community and the economy.

What you will do in this role:
In this role, you wil provide financial and administrative services as a member of the Human Services Contract team.

Functions performed include financial payment processing for the ongoing administration of all external service contracts and purchase of goods in the Human Services Department.

This position will be an integral part of providing front line service to internal divisional clients and external Service Providers.

Additional responsibilities include:

Process contract changes/amendments as directed
Conduct research and audits
Process payments for contracted external service providers/vendors/agencies through appropriate business technology (e.g.

SDMT, Megamations, PeopleSoft) or accounts payable

Maintain program and service files and manage information and documentation according to the Corporate retention schedule and bylaws and the Ministry of Community, Social Services retention period
Liaise with Contract Managers, Accounts Payable, Finance Support unit, external service providers/vendor/agency to ensure accurate payments and financial integrity is maintained
Identify, research and resolve payment discrepancies and reconcile payments made to external service providers/vendors/ agencies
Maintain monthly program and payment statistical records
Calculate and report Overpayments
Calculate outstanding balances and sent balance owing letters
Use PeopleSoft to create purchase requisitions, prepare express purchase orders (EPO) and maintain EPO tracking system
Follow up with and respond to external service provider/vendor/agency inquiries regarding payment issues, invoicing, payment adjustments, overpayments, outstanding balances, payment confirmation, stop payments, contract inquires and financial statement extension
Monitor program and/or vendor compliance with Contract requirements and follow up as required i.e. WSIB/Certificate of Insurance documents and ELS Financial Statements
Coordinate the completion of year end accrual documentation
Prepare fax award/regret letters for fax quotes
Administer and maintain contract and payment related tracking systems including master contract list, service agreement tracking log and other program tracking systems
Invoice matching and entry in PeopleSoft for payment
Generate attendance lists using appropriate technology and forward to service providers
Verifies and processes payments to AP and Finance for external service providers and vendors
Monthly reconciliation of program accounts to Finance
Maintain files on annual blanket purchase orders

What the role requires:

Completion of secondary school diploma with at least one year postsecondary education in finance or a related field (e.g. Finance, Purchasing, Payroll)
One (1) year of experience is required, preference in accounts receivable or payable
Experience with program specific database technology including MegaMations are considered assets
Mathematical/accounting skills with strong attention to detail and accuracy

Skills/Abilities:

Intermediate skills in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows, and PeopleSoft
Organizational skills to function within established office routines and prescribed deadlines
Solid analytical skills and problem solving skills
Ability to work in a team environment as well as independently with mínimal supervision
Ability to learn, retain, and adjust priorities to meet the needs of a continuously changing environment
Ability to multitask in a fast pace environment with continuously changing priorities
Excellent customer service skills and interpersonal skills
Strong written and verbal communication skills
Ability to exercise judgment to support good decision making
Demonstrate a commitment to diversity, equity, and inclusion through continuous