Accounting Office Assistant - Vancouver, Canada - Alma Mater Society of UBC Vancouver

Alma Mater Society of UBC Vancouver

Verified Company

Vancouver, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus.

The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title:
Accounting Office Assistant

Department:
AMS Administration

Reports to:
Accounting Supervisor

Supervises:
None

Employee status:
Permanent, full-time

Hours per week: 35

Salary:
Group 3 (MoveUP starting salary at $27.81 per hour
Position Purpose

The purpose of this position is to perform various revenue functions, reports preparation, invoice and payment processing, office equipment maintenance, backfilling office functions, and other administrative duties.

Duties & Responsibilities

Verify and balance daily revenue transactions against deposit summaries, ensure transactions are correct and duly recorded including investigation of unusual variances.
Prepare various operational and variance reports such as Daily Revenue and Labour, Cashier Overage/Shortage and Voids.
Perform revenue functions: preparation of invoice, process credit card payments and cheque deposits
Maintaining accounts receivable records and following up on outstanding rents.
Perform various clerical duties such as cheque stamping, invoice verification, and coding.
Maintain office equipment, printer, combination lock codes, and key supply
Download telephone charges and allocate charges to the respective departments.
Download credit/debit charges and journal them to their respective departments.
Backfilling support of other administrative positions (particularly Cashier and Reception)
Perform other general administrative duties as assigned from time to time.
Other duties as assigned

Qualifications & Experience

High school graduation plus two years post

- secondary education with training in accounting and/or office administration or equivalent experience

Experience with computer operations (data entry, excel spreadsheets, Outlook)
Ability to perform basic reconciliations.
Some basic accounting knowledge required.
Ability to operate office equipment (copiers, postage machine, etc)
Ability to multitask and adapt to a changing environment
Excellent interpersonal and communications skills to effectively deal with the public and staff

TO APPLY
Please submit a resume and cover letter.

Application Deadline:
Applications will be accepted until the position is filled.