Finance Specialist Accounts Receivable - Ottawa, Canada - The Royal Ottawa Mental Health Centre

The Royal Ottawa Mental Health Centre

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Information

Posting Number:

ROM23200E Repost
Title:
Finance Specialist Accounts Receivable (TFT 1.

0 FTE)
Position Status:

Temporary Fulltime
Contract End Date:
12/31/2023
FTE:
1.0
Job Schedule:
Days
Department:
Finance
Union:
CUPE Local 942
Site:
Royal Ottawa Mental Health Centre
About The Royal
As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

To process accounts receivable related transactions in a variety of currencies for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Royal Ottawa Volunteer Association, Frayme and Atlas in a timely and accurate manner.

Duties:

Invoice Verification and Processing

Process invoices for all companies and divisions
Create and update customer accounts
Interpret and calculate monthly, quarterly and annual contracts and invoice accordingly
Review and analyze the General Ledger to determine customer billing for expenses incurred by the ROHCG on their behalf
Calculate both out of country and interprovincial billings as per negotiated per diem
Extract and compile meditech data and verify, against source documents to calculate semi private / private room accommodation billing
Process noncontractual invoices

Generate invoices using a computerized accounting system

Invoice in Ross, and Point Click Care environments
Prepare and allocate credit notes in both Ross and Point Click Care environments
Correlate required invoice backup information and enter into the appropriate system
Ensure that invoice submissions conform to government/agency requirements
Complete and attach accompanying claim forms or back up
Mail or electronically mail out invoices to customers ensuring compliances to privacy rules and regulations.

Process and submit OHIP billing in the Accuro Software

Obtain and print Excel spreadsheet from Sleep Lab, XRAY, ECG, EKG, EEG for all division
Review data to ensure pertinent billing information is present and accurate
Enter daily claims and check OHIP validation prior to submission to the Ministry
Run Error report and forward to the appropriate diagnostic department for corrections
Download remittance advice and reconcile payments
Resubmit once corrections have been made
Laisse with Accuro and MOHLTC regarding claims or software inquiries
Reconciliation of government remittances
Verify and balance accompanying payment remittance advice to Invoices & submissions
Follow up with Admitting, secretaries, gov't agencies on any rejected claims
Ensure rejections or short payments are valid.
Process necessary adjustment ie: credit note, rebill, resubmission

Enter cash receipts into a computerized accounting system

Allocate cash receipts against outstanding invoices when appropriate
Ensure that Cashier's cash receipts are balanced
Ensure that invoiced and noninvoiced cash receipts are entered into the correct cost centre and account
Photocopy and scan all cheques and categorize according to company and bank account. Maintain cheque filing system in Excel
Forward cheques to the Cashier for bank deposit
Obtain and retain customer's banking information for EFT cash receipts
Process and issue receipts for credit cards payments
Maintain Excel spreadsheet for bank deposits for cheques, EFT, POS, and cash for all companies
Record and maintain monthly A/R batch logs

Collections

Generate age report and identify delinquent accounts.
Generate and mail out statements of accounts and document efforts made at collecting outstanding balances
Correspond with customer and obtain payment arrangements
Review, assess and document cost recovery action taken on delinquent accounts on an individual bases
Make recommendations for setting up allowance for doubtful accounts
Process approved account write offs
Complete LTC Arrears Questionnaire to recuperate PG&T outstanding balances.

Account Reconciliation

Review general ledger to ensure that all clearing account balances have been invoiced or posted correctly.
Reconcile unearned revenue on a monthly basis
Prepare necessary adjustments or journal entries

Month End Transactions

Prepare, enter and upload monthly accruals and journal entries necessary for all companies
Prepare and enter and upload monthly journal entries for internal graphics and lab billing
Obtain bank statements and ensure all EFT and PAD are posted
Run Trial billing on patient accounts and ensure that statements are accurate for ROP