Receptionist - Edmonton, Canada - It's Your Time Business Services Inc

It's Your Time Business Services Inc

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

It's Your Time, a rapidly growing Administrative Consulting business, is seeking a Receptionist to provide efficient day to day support to It's Your Time and provide stellar customer service and reception support to It's Your Time's clients.

If you are highly organized, passionate about helping business owners to succeed and love working with a creative entrepreneurial team this could be the job for you.

Responsibilities and Duties

Key Responsibilities:

Provides a professional, positive and energetic first point of contact for all current and potential clients
Provides professional, positive and energetic first point of contact representing It's Your Time's clients
Supports the Team lead in maintaining regular contact and positive relationships with current, past and prospective clients
Takes leadership in evolving the reception systems to enhance efficiency, service and sales

Primary Duties:

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In-Direct Client Support(15% - percentage of employee's time devoted to this duty)

Provide client administrative support services based at It's Your Time's offices as well as client's place of business if required.
Uses software and programs designated by the client and their systems.
Consults appropriately with It's Your Time's Office Manager on client issues and challenges.

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General Administration(15% - percentage of employee's time devoted to this duty)

Maintain and upgrade all reception systems as required
Use word processing, spreadsheet, and database software
Sort incoming mail, faxes, and deliveries for distribution
Prepare and send outgoing faxes, mail, and packages
Data entry and upkeep of Insightly ensuring a high level of accuracy
Confirm schedule and appointments for Owner and Consultants
Provide general administrative support to Office Manager & Consultants as required
Send out birthday, anniversary and thank you cards
Purchase and arrange for delivery of client gifts

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Reception(70% - percentage of employee's time devoted to this duty)

Answer general phone inquiries and greet walkin customers in a professional, courteous and cheerful manner
Direct phone inquiries to the appropriate Team Member
Reply to general information requests with the accurate information
Ensure Team Members receive accurate messages that include name and phone number in a timely manner.
Answer phones on behalf of It's Your Time's clients in a friendly cheerful manner adhering to the guidelines laid out by individual clients.

Authority and Reporting:

The Receptionist reports to Administrative team lead.

He/she will also be providing reception support to clients and will need to manage time appropriately to meet It's Your Time's internal needs and those of clients efficiently.

Qualifications and Skills

Excellent written and verbal communication skills. (Fluency in English is required.)
Intermediate ability in Microsoft Office Suite (Word, Excel, Office, PowerPoint) as well as Outlook
High comfort level / aptitude for learning new technology
Proficient in database management software
Proficient in using DropBox (and similar programs), Google Calendar, CRMS, Microsoft Suite and other tools to facilitate working with a virtual/mobile team and client base
Basic to intermediate website and social media administration ability (experience in using Facebook, Twitter, LinkedIn, blogging, updating websites etc.)
Proficient in use of all office equipment Technology and systems savvy. Able to teach/coach clients to use technology and systems to help them work more effectively.
Embraces learning new systems and technology.

Personal Qualifications:

Highly organized with the ability to get and keep others organized.
Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.
A love of people and a passion for great customer service (both to IYT Team and clients).
Able to anticipate, understand, and respond to the needs of Owner and clients to meet or exceed expectations.
Selfmotivated with a knack for fostering a team mentality in others. Able to work well on their own while also adapting to the changing needs and demands of the team.
Works cooperatively with the team to set goals, resolve problems, and enhance organizational effectiveness and results.
Able to adapt quickly to changing demands.

Working Conditions:

The Receptionist will work from our new office soon to be determined in Edmonton.

The core work week is Monday to Friday 830am - 430 pm.

Occasional overtime may be required but will be compensated as outlined in employment contract.

Salary:
From $43,000.00 per year

Benefits: