Assistant to The Chair - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/10/2023

Req ID: 30649

Faculty/Division:
Faculty of Arts & Science

Department:
Dept of Philosophy

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Philosophy is the top-ranked philosophy department in Canada and an international leader in its field.

The department has special strength in the history of philosophy, ethics and political philosophy, philosophy of science, and philosophy of mind.

In each of these fields, department members use contemporary philosophical problems and their historical antecedents to illuminate one another. Our department provides experiences and opportunities to participate in a unique manner and contribute to ground-breaking research and teaching.

Your opportunity:

Under the general direction of the Chair, and reporting to the Department Manager, the incumbent is responsible for the efficient operation of the Chair's office and providing a wide range of support for the Chair and Department Manager.

Your responsibilities will include:

Implementing plans and process improvements for academic search activities
Writing routine documents and correspondence
Collecting documentation required to carry out the tenure and review processes from senior leadership
Collecting feedback from PTR committee members
Determining logístical details and activities for events and/or programming
Maintaining senior staff calendars
Handling sensitive and/or confidential information

Essential Qualifications:

Advanced College Diploma (3 years) in Humanities or acceptable equivalent combination of education and experience
Minimum three years of recent and relevant experience providing senior administrative/executive support, administration of academic guidelines and procedures, and coordination of functions in a University academic setting
Demonstrated experience providing academic support with academic searches, tenures, probation review, promotions, threeyear reviews, annual PTR preparation and other related processes
Experience providing seniorlevel administrative support including administering a busy calendar, preparing and monitoring schedules and keeping participants up to date with upcoming events and deadlines, and managing logistics of organizing meetings and events
Superior writing skills and experience drafting, editing and preparing a variety of written documentation and communications, including the ability to concisely summarize information and prepare original correspondence
Extensive experience taking minutes efficiently, recording action items in meetings, and coordinating followup items
Advanced experience using O365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint
Experience using SuccessFactors, or a similar applicant tracking system
Thorough knowledge of university procedures and policies including a demonstrated knowledge of University collective agreements, specifically UTFA, CUPE 3902 Units 1 and
Extensive experience creating, organizing and maintaining electronic and paper filing systems
Ability to multitask and deal with competing deadlines effectively and deliver results with precision and initiative
Strong time management and problem solving skills
Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with students, staff and faculty

Assets (Nonessential):

Knowledge of the University structure and senior administration
Working knowledge of U of T's FIS/HRIS and uSource

To be successful in this role you will be:

Communicator
Cooperative
Meticulous
Organized
Responsible
Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 04/19/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement