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Brampton

    Payroll Advisor - Brampton, Canada - Brampton

    Brampton
    Brampton Brampton, Canada

    Found in: Talent CA C2 - 5 days ago

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    Description

    Job Description

    JOB TITLE: Payroll Advisor

    DEPARTMENT: Corporate Support Services

    POSTING NUMBER: 106054

    NUMBER OF POSITIONS: 1

    JOB STATUS & DURATION: Temporary 12-months with the possibility of extension

    HOURS OF WORK: 35 hour workweek

    LOCATION: Hybrid Model*– when working onsite, you will report to the location of City Hall

    SALARY GRADE: 6

    HIRING SALARY RANGE: $97, $109,792.00 per annum

    MAXIMUM OF SALARY RANGE: $121,991.00 per annum

    JOB TYPE: Management and Administration

    POSTING DATE: April 19, 2024

    CLOSING DATE: May 2, 2024

    AREA OF RESPONSIBILITY:

    Reporting to the Payroll Services Manager, this position is responsible for supporting the implementation of project based initiatives and day to day support within the payroll section.

  • OPERATION SUPPORT

    • Identify and translate business requirements into actionable work plans through to systems implementation.

  • Identify any issues or opportunities which arise from client queries.
  • Determine resolutions for complex business requirements.
  • Identify potential risks and development of alternative solutions.
  • Gather and document business requirements.
  • Work with payroll manager to define project timelines. Proactively raise risks/issues to timelines, functionality, or operational readiness.
  • Tracks project progress, risks and issues and takes action as needed. Develops and provides status reports. Leads client working sessions with IT/HR (focus on solutioning, requirements, deployment, .
  • Oversee end-to-end systems development lifecycle, including ensuring completeness of business requirements, ensuring solid functional and technical design/development, ensuring robust/repeatable testing cycles, and ensuring smooth production cut-over.
  • Lead the processes, procedures and documentation related to developing, managing, executing long term project schedules that translate project outcomes into tangible implementation actions.
  • Create and/or modify SOP (Standard Operating Procedure) and other process related documentation (flowchart, narrative,
  • Prepare training materials for the new system.
  • Prepare communications and engage stakeholders for organizational roll out of the system implementation.
  • Facilitate the resolution of system related issues.
  • Conduct functionality testing (sandbox, UAT).
  • Create testing scenarios.
  • Provide functional guidance on testing scenarios.
  • Log issues resulting from testing.
  • Perform retesting to validate the implemented solutions by the vendor.
  • Managing project scope to ensure commitments are achieved
  • Create specific payroll project plan as subset of overall systems implementation project plan.
  • Resolves project specific issues and challenges. Partners with IT and HR to coordinate project execution including deployment schedules to manage conflicts.
  • Monitor the results of the work breakdown from the project plan.
  • Provide regular project progress and performance reporting against expected delivery parameters.
  • Oversee the transition of project deliverables into regular business operations to sustain post-project performance.
  • STAFF GUIDANCE AND DIRECTION
  • Execute and facilitate training required for the new system.
  • Provides coaching and mentoring to payroll staff including technical advice once new systems are implemented.

    • Provides input into formal performance evaluation of staff.

  • CUSTOMER SERVICE
  • Act as an advisory subject matter expert to meet corporate service standards. Escalate complex issues to appropriate level.
  • Liaise with stakeholders in order to understand business needs and recommend solutions to meet operational effectiveness.
  • Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives.
  • COMMUNICATION AND REPORTING
  • Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making.
  • Keep management informed of activities and initiatives; recommend solutions for effective decision-making.
  • CORPORATE CONTRIBUTION
  • Conduct research, review, assess, trends, current processes and practices to recommend solutions that improve business processes, service solutions and best practices.
  • Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).
  • BUDGET SUPPORT
  • Use of effective resource and expense management at all times to meet corporate policies and guidelines.
  • TEAMWORK AND COOPERATION
  • Backfill resources on Payroll operational and project initiatives, as required.
  • Assist in the balancing and reconciliation of the T4 slips, T4A slips and NRA
  • Assist in the completion of year end reporting
  • Assist in the completion of ad hoc payroll projects by conducting research, producing relevant data and performing analysis as needed with potential alternative solutions.
  • Participate on project initiatives as a subject matter expert.
  • Work well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.
  • Participate as a member of cross-functional team.
  • Demonstrate corporate values at all times.

    • SELECTION CRITERIA:

    EDUCATION:

  • Completion of a four-year Bachelor's degree in either Finance, Management Information Systems, Human Resources or related fields.

    • REQUIRED EXPERIENCE:

  • At least 3 years of experience as PeopleSoft HCM or other business ERP or functional analyst with a strong focus on Scheduling, Time and Attendance, Payroll module and payroll specific operations.
  • At least 5 years of experience in full cycle of Payroll and Pension administration in a unionized environment.
  • Strong experience with system implementation, specifically the Payroll module of the ERP

    • OTHER SKILLS AND ASSETS:

  • PeopleSoft certification an asset.
  • Demonstrated experience in Human Resources administration.
  • Demonstrated experience with respect to project management activities.
  • Demonstrated experience in a supervisory capacity also an asset.

    • **Various tests and/or exams may be administered as part of the selection criteria.

    Interview: Our recruitment process may be completed with video conference technology.

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