Pharmacy Admin Assistant - Oakville, Canada - Halton Healthcare

Halton Healthcare Oakville, Canada

1 week ago

Full time

Description

Job Description

This position will provide administrative support to the Pharmacy Director, managers and staff. Support to clinical staff submitting documentation to the Pharmacy & Therapeutics Committee and the Medication Safety Committee is also required. Work with the Finance Department for departmental month-end reports and Special Drugs Program billings to the Ministry of Health are also part of the position.

Provide administrative support to the clinical program including the Pharmacy Director, leadership team, and department staff

Arrange meetings and presentations, attend meetings and take minutes

Interact with calendars, coordinate meetings and room bookings

Ensure required meeting materials are prepared

Assist with preparation of reports, presentations and correspondence utilizing computer skills and programs

Pharmacy reception duties as required, including: responding to in person, telephone and e-mail inquiries

Oversee secure Pharmacy Department required documentation electronic and paper storage

Departmental, multi-site, payroll entry

Maintaining purchase order documentation to ensure timely billing and reconciliation

Act as a liaison on behalf of the department with internal and external customers

Promote effective communication with internal and external customers

Other supportive duties as assigned

Maintain a high level of professionalism

Qualifications

Halton Healthcare is seeking individuals who are competent in their chosen profession; patient/customer focused; team players; effective communicators; caring and respectful and are fiscally responsible.

Office administration diploma form a recognized College required

3+ years previous experience working within an administrative support function preferred

Medical terminology certificate or equivalent experience preferred

Previous experience working in an acute care hospital setting preferred

Demonstrated success in a hospital or similar service oriented environment required

Demonstrated ability to multi-task with a proven ability to meet tight deadlines in a fast-paced environment

Superior communication, problem solving and interpersonal skills

Demonstrates tact, diplomacy and ensures confidentiality is maintained

Excellent verbal and written communication skills

Must be self-directed and able to work with minimal supervision

Advanced skills in Microsoft Office applications including Outlook, Word, Excel, OneDrive, PowerPoint, Project, Visio, SharePoint and Teams required in addition to other applications Zoom, Adobe, etc...

Experience taking minutes of meetings and agenda preparation required

Experience with electronic documentation record keeping

Experience with Meditech Expanse Payroll module is an asset

Understanding and commitment to hospital mission and values

Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching

Demonstrated commitment to ongoing learning and able to learn new tasks quickly

Satisfactory employment and attendance record

Hours: Monday to Friday - 8 Hour Days (8am-4pm) with ability to flex schedule to attend early morning or evening meetings as required.

Date Posted: April 11, 2024

Internal Applicants due by: April 18, 2024

Previous Posting #:

Additional Information

Dispatcher / Admin Assistant

1 day ago

ARTURUS Oakville, Canada

**Job Overview**: · As a Dispatcher / Admin Assistant at our Translation Services Company, you will play a vital role in coordinating translation projects and providing administrative support to ensure the smooth operation of our office. Your organizational skills, attention to d ...
Pharmacy Admin Assistant

1 week ago

Halton Healthcare Services Oakville, Canada

Ref #:930023 · Specific Department and Program:Inpatient Pharmacy · Location:Oakville · Posted Date:Apr 11, 2024 · **Posting #**: · **Position**: Administrative Assistant · **Department**: Inpatient Pharmacy Department · **Status**: Permanent Full-time · **Hours**: Monday to Fri ...
Customer Service/admin Assistant

1 day ago

Sugar Suite Oakville, Canada

Come join our team at Sugar Suite We're looking to bring on someone friendly, creative and outgoing for our inclusive, allergy-free bakery in downtown Oakville · You'll be the main point of contact for our clients ordering wedding cakes, custom cakes and sweets. This position req ...
Admin Assistant

1 day ago

TD Bank Mississauga, Canada

**TD Description** · Stay current and competitive. Carve out a career for yourself. Grow with us. · **Department Overview** · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administ ...
Admin Assistant

1 day ago

TD Bank Mississauga, Canada

409853BR · Administrative / Clerical / Support · Mississauga, ON · May 19, 2023 · Company Overview · Department Overview · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrat ...
Admin Assistant

1 week ago

ERP Buddies Inc. Mississauga, Canada

**About us** · Our work environment includes: · - Modern office setting · - Growth opportunities · Responsibilities include but not limited to: · **Bookkeeping** · - Assist with data entry, bank reconciliations, report generation, and other basic bookkeeping tasks · - Assist in F ...
Admin Assistant

4 days ago

Onyx Custom Cleaning Solutions Burlington, Canada

**Brief Summary**: · Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative ...
Admin Assistant

1 week ago

Sambhav Immigration Mississauga, Canada

Full job description · **Education**: Secondary (high) school graduation certificate · **Experience**: more than 8 months in an immigration Consulting practice · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Record and prepare minutes of meetings, seminars and con ...
Admin Assistant

8 hours ago

Unity Health Toronto Toronto, Canada

The Barlo MS Centre brings together the best of clinical care and research in one setting. The team provides exceptional, patient-centered care in a collaborative and integrated manner. An inter-disciplinary team of neurologists, nurses, pharmacists, social workers, neuropsycholo ...
Admin Assistant

1 week ago

Enoch Consulting Group Toronto, Canada

Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. · **Position Summa ...
Admin Assistant

1 day ago

Enoch Consulting Group Toronto, Canada

Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. · **Position Summa ...
Sales Admin Assistant

3 days ago

Lumbermens Credit Group Mississauga, Canada

**Sales Admin Assistant** · We are seeking a multi-talented Sales Admin Assistant with a strong background in credit, data reporting, and B2B sales of data as a service. They will support sales team efforts, generating agreements, order processing, fielding customer questions, an ...
Admin Assistant

4 days ago

Ancaster Healthcare Centre Hamilton, Canada

Admin Assistant for a well established Family Medicine clinic in Ancaster, Ontario. Successful applicant will handle phones, bookings, invoicing, orders, arrange follow ups and handle specialist referrals. Hours are 11 AM to 8 PM Monday, 9:30 AM - 6:30 PM Tuesday to Friday. 1 Hr ...
Admin Assistant

6 days ago

Enoch Consulting Group Toronto, Canada

Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. · **Position Summa ...
Admin Assistant

1 week ago

Enoch Consulting Group Toronto, Canada

Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. · **Position Summa ...
Admin Assistant

1 day ago

Enoch Consulting Group Toronto, Canada

Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. · **Position Summa ...
Admin Assistant

1 week ago

North York General Hospital Toronto, Canada

Company Bio · IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are ac ...
Admin Assistant

1 week ago

TD Bank Toronto, Canada

**Admin Assistant**: · BR · **Job Category - Primary** · - Administrative / Clerical / Support · **Work Location** · - TD Centre - TD Tower - 66 Wellington Street West Insurance · **Employment Type** · - Regular · **City** · - Toronto · **Time Type** · - Full Time · **Province/St ...
Admin Assistant

1 week ago

ALSTOM Toronto, Canada

Req ID:403347 · Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated syste ...
Admin Assistant

2 days ago

TD Bank Toronto, Canada

**Admin Assistant**: · BR · **Job Category - Primary** · - Administrative / Clerical / Support · **Work Location** · - TD Centre - North - 77 King Street West · **Employment Type** · - Regular · **City** · - Toronto · **Time Type** · - Full Time · **Province/State** · - Ontario · ...