Operations Advisor - Edmonton, Canada - NORQUEST COLLEGE

NORQUEST COLLEGE

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

OPERATIONS ADVISOR

FACULTY OF ARTS AND SCIENCES

NorQuesters are difference makers and we're looking for someone to support the Faculty of Arts and Sciences with operational, administrative, and financial activities as an Operations Advisor.

Reporting to the Manager, Business Operations, as an Operations Advisor you will support the Faculty with onboarding new team members, support resource management, coordinate administrative tasks, and collaborate with areas across the College to ensure successful onboarding and timely and accurate financial reporting.

You will manage the tracking of staff changes, lead procurement activities, and fulfil faculty supplies and services requirements.

HOW YOU'LL MAKE A DIFFERENCE

Lead divisional procurement and requisition processes, review purchases for account accuracy, and provide update to date assessments on available funding and departmental needs.
Review expense reports and procurement card reconciliations for completeness and accuracy prior to submitting them for approval to appropriate expenditure officer.
Work closely with Accounts Payable or Account Receivable to make requests for payments or invoices.
Run queries, financial reports, and extract data from Power BI dashboards to provide up to date reporting on financial situation and performance.
Coordinate divisional Extension Assignments, Continuing Education, Service, and Fee for Service (Dual Credit) agreements.
Support the onboarding of new faculty staff members including completing commencement documents for Human Resources, coordinating workstation setups, and completing PeopleSoft and SharePoint access documents.
Lead staff resource management to ensure programs are adequately staffed to carry out Instructional requirements including maintaining and updating staffing Inventories and tracking staffing changes.
Assist the Divisional Coordinator with facilitating different collegewide events including Open House, Convocation, Teaching & Learning Day, Start of Term planning group, and Student app/portal administration.

WHAT YOU BRING

2 year diploma in a related field (Administration, Business Administration, Finance, Commerce).
3+ years experience in administrative, financial reconciliation, or purchasing, ideally in a public administration or postsecondary setting.
Experience with onboarding new hires would be an asset.
Comfort with the Microsoft Office suite of products including Teams, Teams apps, SharePoint, and Outlook.

WHAT MAKES YOU A DIFFERENCE MAKER

As a difference maker you bring:

Strong attention to detail.
Welldeveloped organizational skills.
Clear, calm communication and exceptional interpersonal skills.
Familiarity with PeopleSoft an asset.
Experience working in a fastpaced office setting that require prioritization of multiple tasks would be an asset

SALARY:
$48,403 - $62,910 reflective upon what you bring AKA your education and experience. This is a full-time permanent position with immediate access to our great pension and benefit programs.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

COMPETITION NUMBER:

CLOSING DATE:
May 22, 2023 at 11:59 PM MDT
**_
Difference Makers._** If we were to describe what NorQuest College is, we'd say these two words.

We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?
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We empower NorQuesters. When it comes to working, it's up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice
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We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
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We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Métis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that's a snapshot of how we are Difference Makers. But there's so much more to us and we invite you to explore further