Event Manager - Toronto, Canada - Redstone Agency

Redstone Agency

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_What does the opportunity include? _
-
Join a world-class team with a corporate culture like no other People are our priority. We want you to bring your whole self to work each day.
-
Learn and advance within a rapidly growing agency We value career growth and development by investing in you.
-
You will have a lot of responsibility and be challenged daily You have the freedom to provide input and make your clients' organizations better.
-
The scale and scope of what Redstone does will surprise you The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.

Sound like Redstone might be the right place for you? Keep reading

**_

What your team does:
_**Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more

_What you'll do:
_

Manage all aspects of event planning while meeting strict deadlines and budget demands
Identify and elevate clients' requirements and expectations from conception through postevent, ensuring high level communication throughout all phases
Responsible for the growth and development of direct reports and supporting their learning and career advancement, while also supervising their portfolios on the client accounts you are responsible for managing
Nurture and build relationships with clients, event attendees, sponsors, exhibitors, other thirdparty vendors, venues, and other stakeholders
Proactively identify and become proficient in digital event platforms (a few of our favourites are PheedLoop, Hopin, StreamYard, Airmeet, Zoom, and more) while solving technical challenges
Conduct technology platform demos, make selections, prepare reports on recommendations
Plan and facilitate logistics for events, including creation of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or inperson)
Develop risk management and contingency plans for all events, anticipating client needs and attendee needs and preparing against potential risks; confidence in making recommendations to the clients is critical in this role
Source suppliers and negotiate for best value
Manage event registration and ongoing communication with event attendees
Attend and lead committee meetings, board meetings, and conference calls and taking minutes when needed
Prepare and deliver weekly/monthly/daily reporting to clients and management as needed
Maintain uptodate databases and records (sponsorship, attendee, membership, etc.)
Create, maintain and report on budget and reconciliation; understanding of event budgets is critical in this role
Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements' request
Recommend and coordinate strategic marketing initiatives including but not limited to eblasts, and call campaigns; manage website updates
Manage various client projects including marketing and communication initiatives, event registration drives, and more
Content creation and deployment for various channels including industry publications, social media, eblasts, blogs, and more

_ You'll thrive in this role if:_

You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients' success
You have a university or college degree or diploma in Business, Event Management, Event Communications or another related program
You have 5+ years of relevant, fullscope event planning experience which includes experience planning conferences
You have 1+ year executing digital events (webinars, virtual conferences, etc.)
You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and clientneeds
You have experience managing all of the following key areas: meeting or event project planning, risk management, management of event financials (event budgets), sponsorship development and fulfillment, staffing and volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning and onsite communications), event marketing (planning, development of materials, contribution to public relations activities)
You can juggle priorities a