General Clerk, Accounts Payable - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 6983

Number of Vacancies: 1

Department:
Finance Accounts Payable

Salary Information:
$44, $55,510.00

Pay Scale Group: 3SA

Employment Type:
Regular

Weekly Hours: 35,

Off Days:
Saturday, Sunday

Shift:
Day

Posted On:
January 25, 2023

Last Day to Apply:
January 28, 2023

Reports to:
Assistant Supervisor - Accounts Payable

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability:

The General Clerk
Accounts Payable monitors the two AP general mailboxes for electronic Invoices and Account inquires, tracks stats, and coordinates records management

Key Job Functions:

Monitors electronic Invoice Account to ensure all invoices are received by appropriate staff and as required to avoid duplicate payments;
Coordinates the section's records management which involves organizing boxes for storage, completing the necessary forms, ensuring records are retained according to bylaws and maintaining associated records to facilitate retrieval
Processes distribution corrections for expenses charged to incorrect accounts
Receives physical internal/external mail for Accounts Payable, scans physical invoices and saves as a PDF, adds the AP approval stamp and uploads into appropriate AP Coordinator's folders in the shared drive.
Supports electronic invoice processing by verifying AP approval stamps on each invoice, saving invoices into appropriate AP Coordinator's folders in shared drive, and flagging invoices as required to avoid duplicate payments
Backs up AP Coordinators during vacation time (invoice entry on IFS)
Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

Skills:

Communicate in a variety of mediums
Demonstrate specialized expertise and knowledge in the assigned field
Maintain documentation and historical records
Perform relevant mathematical calculations and statistical analyses
Education and Experience:
Completion of a secondary school diploma or a combination of education, training and experience deemed to be equivalent.
Previous work experience with IFS, inputting and accessing data
Experienced using Access Databases
Demonstrated experience receiving and monitoring electronic accounts payable invoices
Records management experience
Public sector (Municipal, Provincial, and/or Federal), or a public sector agency experience is preferred.

Additional Requirements:

Advanced experience with Outlook and being able to navigate with a high degree of accuracy.
Being able to quickly flag and trouble shout independently and with other departments.
Must be highly detailoriented and have the capability to perform repetitive tasks with a high degree of accuracy and efficiency
Customer service focused to resolve questions and issues.
A selfstarter with highly effective organizational and time management skills.
Strong analytical and problem solving skills
Strong workplace agility
Ability to work independently and/or in a team collaboratively

The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship.

Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.