Temporary Receptionist - Winnipeg, Canada - Pembina Trails School Division

Pembina Trails School Division
Pembina Trails School Division
Verified Company
Winnipeg, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

RECEPTIONIST




START DATE:
June 24, 2024




END DATE:
June 20, 2025

Position Title:
Temporary Receptionist

Department:
Human Resources

Reports To:
Chief Human Resources Officer through the Executive Assistant

Union Status:
CUPE 5121

Location:
Administration Office

Hours:
Regular Full-Time (7 hours/day)

Language Requirement:
English

Job Description Reviewed:
November 2023

  • NEW APPLICANTS WHO MAY BE CONSIDERED WILL BE REQUIRED TO SUCCESSFULLY COMPLETE A SECRETARIAL SKILLS ASSESSMENT.**_

Purpose of Position
The Receptionist is the first point of contact for employees or visitors at the Administration Office. They create a welcoming environment for the Division, its employees, and visitors.


Key Responsibilities
Duties include, but are not limited to, the following:

  • As the first point of contact, welcomes visitors at the front desk by greeting them in a warm and friendly manner, directing and alerting staff when their visitors have arrived.
  • Answers, screens, takes messages or forwards incoming phone calls to the appropriate staff in a polite and friendly manner.
  • Takes visitor or caller complaints or issues and passes them on to the appropriate individual.
  • Provides administrative support to the Human Resources department and other departments when needed.
  • Ensures the reception area is always tidy and presentable, with all necessary stationery and material (example, pens, forms, brochures).
  • Receives, sorts, and distributes daily mail/faxes/deliveries.
  • Maintains office security by following safety procedures and controlling access via the reception desk.
  • Responds to basic parking and artwork display inquiries.
  • Orders, organizes, and maintains office files and supplies.
  • Updates calendars on meeting room doors daily and provides the caretaker with this information.
  • Prepares spreadsheets, letters, memos, etc., when requested.
  • Coordinates external courier pickups for staff.
  • Performs other duties as may be assigned to support the efficient operation of the Department.

Skills and Qualifications

Skill and Knowledge - Required:

  • Grade 12 education or GED and administrative training or equivalent combination of skills and experience.
  • Proficiency with Microsoft office (Word, Excel and Outlook).
  • Minimum typing speed of 50 wpm.
  • Ability to operate Polycom multiline switchboard.
  • Ability to maintain discretion with respect to sensitive or confidential information.
  • Strong organizational and time management skills, with the ability to multitask and prioritize.
  • Welldeveloped interpersonal, public relations and customer service skills.
  • Ability to maintain discretion with respect to sensitive or confidential information.
  • Ability to work both independently and in a team environment.

Skill and Knowledge - Desired:

  • Experience in a large urban school division.
C
onditions of Employment

  • Police Information Check
  • Child Abuse Registry Check
  • Completion of Commit to Kids or Respect in Schools training
  • Completion of New Employee Safety Orientation

Working Conditions & Physical Demands

  • Work is in an office environment.
  • May require long periods at a desk, and time in front of a computer.

Pay:
From $24.38 per hour

Expected hours: 35 per week


Schedule:

  • Day shift

Work Location:
In person
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