Executive Assistant - Woodbridge, Canada - DM Lyons Consulting

DM Lyons Consulting Woodbridge, Canada

1 week ago

Description

Executive Assistant

75-85K

Our client in Woodbridge is looking for a full-time, organized, and self-motivated individual to provide support to their CEO and, on occasion, 2 of the partners.

This position will include a wide variety of duties with a high level of confidentiality and a comprehensive knowledge and understanding of the company's structure and communication flow. Key attributes will include the ability to maintain schedules, work within assigned timelines and ensure all company priorities are aligned. The Executive Assistant will work hand in hand with the senior management team to schedule meetings and travel accommodations and ensures senior management's correspondence is attended to and agenda items are completed. This individual will ensure that all workplaces are kept clean and in professional appearance.

Job Duties:

Manage and coordinate executive's calendar, ensuring optimal scheduling of meetings, conferences, and personal commitments.
Prepare and edit correspondence, communications, and presentations for the executive team.
Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
Handle incoming and outgoing communications, redirecting as necessary and ensuring timely responses.
Organize and maintain files, databases, and records, ensuring confidentiality.
Assist in the preparation and organization of board meetings, including agenda creation and minute-taking.
Serve as a liaison between the executive and internal/external stakeholders.
Conduct research, compile data, and prepare reports for executive-level decision-making.
Manage special projects as assigned, ensuring successful execution.
Prioritize conflicting needs and manage multiple projects simultaneously.
Carry out administrative tasks such as office management, supply ordering, and budget tracking.

Success Factors:

Strong understanding of office administration principles.
Outstanding communication and interpersonal abilities.
Excellent organizational, time management and prioritization skills.
Great team player and strong work ethic.
Energy and enthusiasm

Requirements:

Completion of High School Diploma or GED.
5-7 years of administrative, reception or executive assistant experience.
Familiarity with office management procedures and basic accounting principles.
Excellent knowledge of MS Office Suite.
Strong written and verbal communication skills.
Ability to work in a fast paced, ever changing, environment.

Executive Assistant

6 days ago

CT Real Estate Toronto, Canada

**What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...
Executive Assistant

1 week ago

REV Capital Woodbridge, Canada

**Executive Assistant · We are searching for a talented Executive at our Woodbridge, Ontario, office. Your duties will also include offering administrative support to our COO. This position is full-time, Monday to Friday during regular business hours, and reports directly to the ...
Executive Assistant

1 week ago

Rev Capital Woodbridge, Canada

We are searching for a talented Executive at our Woodbridge, Ontario, office. Your duties will also include offering administrative support to our COO. This position is full-time, Monday to Friday during regular business hours, and reports directly to the COO. · **About You**: · ...
Executive Assistant

1 week ago

Monardos Services Inc Woodbridge, Canada

Education: Secondary (high) school graduation certificate · - Experience: 2 years to less than 3 years · - or equivalent experience · **Work setting**: · - Construction company · **Health benefits**: · - Dental plan · - Disability benefits · - Health care plan · - Vision care ben ...
Co-op Executive Assistant

6 days ago

Guillevin International Concord, Canada

Co-op Executive Assistant · Statut: · Horaire, Temps partiel · Emplacement: · Concord, Ontario · Description du poste · **Job Description**: · We are seeking a motivated and detail-oriented Co-op Executive Assistant to support our team. In this role, you will provide administrati ...
Executive Assistant

6 days ago

Lemaitre Vascular Concord, Canada

Overview: · LeMaitre is a leading global innovator, manufacturer and marketer of devices, implants and services for the treatment of peripheral vascular disease. We're proud to provide vascular surgeons with the solutions they need to diagnose and heal their patients. · We are se ...
Executive Assistant

20 hours ago

Gottardo Group of Companies Concord, Canada

**Gottardo Group of Companies** · 277 Pennsylvania Ave, Concord, ON L4K 5R9, Canada · **Job Position**:Executive Assistant (Full Time Position) · We are Real Estate Developers, Design Builders and General Contractors of office buildings, industrial facilities and specialty use bu ...
Executive Assistant

3 days ago

Perri's Corporation Concord, Canada

Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. · **Why Perri's?** · Perri's Corporation offers a broad and exciting variety of employment opportuni ...
Executive Assistant

1 week ago

Gottardo Group of Companies Concord, Canada

**Gottardo Group of Companies** · 277 Pennsylvania Ave, Concord, ON L4K 5R9, Canada · **Job Position**:Executive Assistant (Full Time Position) · We are Real Estate Developers, Design Builders and General Contractors of office buildings, industrial facilities and specialty use bu ...
Executive Assistant

3 days ago

DMC Mining Services Vaughan, Canada

Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. · **Summary**: · DMC is currently looking for an **Executive Assistant** to join our team on a permanent basis, based in **Vaughan, Ontario**. The Executive Assistant will be responsible for providi ...
Executive Assistant

4 days ago

Perri's Corporation Concord, Canada

Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. · **Why Perri's?** · Perri's Corporation offers a broad and exciting variety of employment opportuni ...
Executive Assistant

2 days ago

DM Lyons Consulting Vaughan, Canada

**_Salary $70-85K/year_** · Our client in Woodbridge is looking for a full-time, organized, and self-motivated individual to provide support to their CEO and, on occasion, 2 of the partners. · This position will include a wide variety of duties with a high level of confidentialit ...
Executive Assistant

1 week ago

Streetwise Mortgages Vaughan, Canada

**We are hiring an Executive Assistant and Client Care Coordinator** · Do you LOVE organization and thrive on the momentum of getting things done? · Do you want to help an award winning mortgage brokerage provide top notch service to its clients by helping with client onboarding ...
Executive Assistant

2 days ago

Grand & Toy Vaughan, Canada

**Who is Grand & Toy?** · At Grand & Toy, we Give Work Life Celebrating 141 years this year, Grand & Toy is one of Canada's most renowned and iconic brands. Our humble beginnings started in office supplies but today, our team of industry-leading experts provide complete business ...
Executive Assistant

6 days ago

Elite Digital Inc. Vaughan, Canada

**COMPANY OVERVIEW** · The Dass Group, one of Elite Digital's valued clients, are a leader in the production and sales of high-quality steel framing and accessories and also involved in metal exports. They have a team of 300+ employees that are consistently involved in progressin ...
Executive Assistant

1 week ago

Lemarg Restoration Vaughan, Canada

**About us** · Lemarg Restoration is a business in Vaughan, ON L4K 0C3. We are professional and innovative. We provide emergency disaster restoration services to commercial and residential properties. · Our work environment includes: · - Modern office setting · - Growth opportuni ...
Executive Office Assistant

1 week ago

Neighbourhood Fence and Deck Inc. Kleinburg, Canada

**About Neighbourhood Fence and Deck, Inc.**: · - Neighbourhood Fence and Deck, Inc. designs and builds artistic, unique, quality decks, fences, gates, pergolas, and more while providing a stimulating, energizing, work environment. · - Neighbourhood Fence and Deck is fully licens ...
Mcasphalt Office Manager/ Executive Assistant

1 week ago

Colas Rail UK Toronto, Canada

Profil- L'assistant(e) exécutif (ve) /responsable de bureau soutient les cadres dans toutes les fonctions administratives, y compris la coordination des voyages, la planification des réunions, les dépenses, la tenue des contacts et des notes de réunions ainsi que la participation ...
Executive Assistant

1 week ago

Toronto Wildlife Centre Downsview, Canada

**Status**: Full-Time, Permanent · **Location**:Downsview Park (North York) with plans to move within the year to the Rouge National Urban Park (Scarborough) · **Reports To**:Wildlife Rehabilitation Manager · **Start Date**:Immediate · **Compensation**:Commensurate with experienc ...
Executive Administrative Assistant

20 hours ago

Tugo Media Concord, Canada

**Responsibilities**: · - Assist and support the management team in day-to-day operations, ensuring smooth workflow and efficient coordination · - Draft, edit, and proofread contracts, agreements, and other legal documents with high attention to detail · - Create engaging present ...