Administrative Assistant - London, Canada - Thames Valley Children's Centre (TVCC)

Thames Valley Children's Centre (TVCC)

Verified Company

London, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are currently recruiting for a permanent, full-time (37.5 hours per week) Administrative Assistant in Clinical and Technical Specialty Services (CaTSS) to support School Therapy Services (STS).

The designated office will be London.

Responsibilities:

Work collaboratively with other CaTSS Administrative Assistants to complete the following tasks:

Provide administrative support to STS Clinicians, as well as leadership;
Assist with the organization and scheduling of meetings and client events and take minutes as required;
Track and order supplies, format documents, resources, and presentations,
Record weekly time sheets for review and approval by Manager/Director;
Receive phone calls from clients/families, partner organizations, other TVCC staff, etc., and redirect inquiries as necessary;
Assist with scheduling appointments; processing letters, client reports, mileage/expense claims, HCCSS paperwork; ADP paperwork; photocopying and filing; and wordprocessing;
Work collaboratively with other Administrative Assistants within CaTSS and throughout TVCC;
Support GoldCare administrative tasks including creating templates, support clinicians as needed regarding updating client information;
General filing and other administrative duties as required.

Qualifications:

College diploma specializing in office administration;
Strong customer and familycentered care focus;
An ability to be flexible and dynamic and to prioritize and meet deadlines while balancing a number of tasks and being detail oriented;
Proficiency in minute taking;
Highly developed interpersonal, communication and organizational skills;
Strong typing skills and excellent computer skills including proficiency in Word, Excel, PowerPoint and Access, as well as videoconferencing software (e.g. Zoom);
An ability to troubleshoot with other team members software and hardware issues;
Strong ability to work effectively in a team environment;
Proficiency in French would be considered an asset.

Application Deadline:

March 21st, 2023

Interested in Applying?:

Please note that TVCC has a mandatory COVID-19 vaccination policy. Any offer of employment will be conditional on providing proof of vaccination in accordance with our policy.