- Arrange board, committee, and other meetings for ED/SC; prepare related reports and packages, catering, logistics and, if necessary, travel arrangements; assist with special requests from board members;
- Take minutes at board/committee/staff meetings and follow up on action items;
- Maintain the content of the board Sharepoint site; with support from IT troubleshoot board questions about accessing online materials;
- Coordinate the content of the staff Wiki site; with support from IT troubleshoot staff questions about accessing online materials;
- Monitor ED/SC email for action items/deadlines and organize ED/SC calendar;
- Coordinate staff preparation for organization-wide reporting and legal filings such as lobby reports;
- Coordinate special events, e.g. AGM and strategic planning, including related reports and packages;
- Organize meetings between/among staff as requested by ED/SC; and
other tasks as assigned by the ED/SC. - Coordinate general office requirements (e.g., ordering supplies, arranging repairs, liaising with cleaners, maintaining office equipment, updating of postage meter rates etc.);
- Maintain a tidy, welcoming office environment for staff and guests;
- Coordinate/manage staff requests for IT and phone system support;
- Maintain the photocopier (call for service, toner, replenish toner, remove paper jams, etc.);
- Participate in all-staff projects, office organization, and office maintenance;
- Carry out library interfiling and cataloguing;
- Monitor the Admin email inbox;
- Monitor the general phone and voicemail; and
- Pick up physical mail from the mailbox.
- Coordinate of logistical aspects of hiring, orientation, evaluation and exit processes for staff and volunteers;
- Handle filing of HR records;
- Support internal culture, including ongoing relationship and team building, and seasonal celebrations.
- Lead on staff/volunteer recognition; and,
- Foster effective internal communications regarding all of the above.
- Minimum 3 years of administrative experience at an executive level, and office coordination experience;
- Detail oriented;
- Strong oral and written communication skills;
- Service-oriented (you enjoy being in service, supporting the needs of others efficiently and effectively);
- Exemplary judgment and discretion when dealing with sensitive and confidential information;
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment;
- Ability to prioritize and handle a diversity of tasks and meet deadlines;
- Ability to work independently and take initiative, while thriving in a collaborative environment; and
- Proficiency with MS Office programs and comfort with learning new tools and platforms.
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Administrative Coordinator - Canada - West Coast Environmental Law
1 week ago
Description
West Coast Environmental Law is seeking an administrative professional to support the Executive Director & Senior Counsel, ensure the smooth functioning of the West Coast office and coordinate human resources administration so that we may fulfill our mission and values in our work for environmental and Indigenous justice. This is an immediate opening for a part-time (0.8 FTE) staff position based at our Vancouver office.
Responsible to: Executive Director & Senior Counsel (ED/SC)
Reports to: Director of Operations
Position type: 28/hours a week (0.8 time) based at our Vancouver office.
Compensation: Annual salary of $40,000 - $47,200 /year ($50,000 - $59,000 pro-rated to 0.8 time) based on experience and competitive vacation and benefits package, including pension (RRSP contribution) after one year of employment.
Application Deadline: 11:59 PM PST on May 24, 2024
ABOUT WEST COAST
Since 1974, West Coast Environmental law has been harnessing the power of law to solve complex environmental challenges. We work to transform environmental decision-making and strengthen legal protections for the environment through collaborative legal strategies that bridge Indigenous and Canadian law. We approach our work through an environmental justice lens, conscious of the importance of breaking down silos between environmental and other social justice movements. Our work seeks to address environmental harms while simultaneously promoting an equitable society. By putting the law into the hands of communities and creating legal risk for those who would harm the land, air and water, we are building the collective power to build a more sustainable future for all. Read West Coast's values statement here.
RESPONSIBILITIES
Executive Assistance to the ED/SC
Office Coordination
Human Resources Coordination
QUALIFICATIONS
TO APPLY:
At West Coast Environmental Law, we aim to promote equity and challenge discrimination. We recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, races, nationalities, gender identities, sexual orientations, religions and beliefs. We strongly encourage Indigenous, Black and racialized folks to apply.
We are committed to providing barrier-free and accessible employment practices. Applicants with a disability or any special needs may make a request for accommodation at any stage of the recruitment process, and we will work with you to meet your needs. Such requests should be communicated to .
NO PHONE CALLS PLEASE.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
We gratefully acknowledge that West Coast's main office is located in xwməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish) & səl̓ilwətaʔɬ (Tsleil-Waututh) territory.
