Accounts Receivable Clerk - Burnaby, Canada - Five Star Building Services

Five Star Building Services

Verified Company

Burnaby, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job Title:
Accounts Receivable Clerk

Position Summary:

The Accounts Receivable (A/R) Clerk is directly responsible for performing data entry and related duties in posting accounts receivables.

This includes preparing invoices accurately, sending invoices out in a timely manner, reconciling with G/L, following up with customers, monitoring credit balances, producing arrears reports and resolving account irregularities.

The A/R Clerk works closely with Account Managers and the Operations team to ensure that payments are collected and deposited in a timely manner.

Department:
Accounting

Manager:
Financial Controller

DUTIES & RESPONSIBILITIES

Invoicing

Review's work orders ensuring accurate invoicing
Prepares recurring and nonrecurring invoices on a timely manner
Enters and uploads invoices into accounting system
Primary contact for client invoicing and follow up
Sets up new customer account in Sage and performs credit check for new customers
Manages, monitors, and improves the A/R process
Prepares supplies chargeback invoices by checking source document and verify data such as order/delivery sheet and reconcile to the G/L
Updates, monitors, and improves supplies chargeback working paper by assisting Financial Controller
Assists Inventory processes with Financial Controller for ongoing projects and supplies chargeback billing procedures
Processes billings and claims by electronically submitting, printing, checking and adjusting as required. Bills, claims, and issues statements

Collection

Prepares and sends out statement of accounts monthly and follow up with the customers for overdue A/R balances
Prepares and reviews A/R aging report on a weekly basis and provides it to management
Updates receivables by totaling unpaid invoices and discuss with account managers on a semimonthly basis
Assists account managers to respond to telephone and/or front desk inquiries on various issues relating to cashiering and/or designated accounts receivable portfolio
Communicates with account managers as necessary to collect overdue balances
Follows up with account managers to ensure that arrears are being pursued
Prioritizes work to achieve best results on reducing AR to accepted levels
Applies the A/R Policy and Procedure standards to accounts to ensure appropriate collection steps taken at various stages of aging
Collaborates with the Financial Controller and other management to maintain collection goals and general A/R performance levels.
Proactively monitors billing issues as they develop
Corresponds with property managers on all updated price information, changes, updates based on results of reviews, interim changes, and renewals
Assists customers & coworkers with understanding A/R balances
Prepares daily collection report, cheque deposits and reconcile with the G/L

Reconciliation and reporting

Summarizes receivables by maintaining invoice accounts; coordinates monthly transfer to accounts receivable account; verifies totals; prepares report.
Verifies validity of account discrepancies by obtaining and investigating information from sales and operations departments and from customers.
Maintains receivable accounts by reviewing, checking and processing required adjustments such as preparing credit/debit notes or refunds, bad debt writeoff at management's requests and posting from journal to the accounts receivable ledger.
Reconciles account balances by matching information such as invoices issued, payments received and refunds, identifying differences and rectifying variances by preparing adjustment/reversal information such as journal vouchers and credit balance refunds.
Records sales and inventory, check source documents, verify data and correct
Maintain an accurate record of working paper related to AR transactions.

Others

Proposes ideas & concepts focused on gains to employee efficiency & productivity in accounting department, mainly for A/R
Works on any special financial projects required by the CEO, Director of Operations or Financial Controller
Ensures the strict confidentiality and privacy of financial records as they relate to the organization and its customers
Assists in Financial Statements preparation; Variance Analysis, Budgeting/Forecasting as requested
Works on ad hoc projects, reporting and other operation and accounting functions as required
Assists government remittances when requested
Other related duties as assigned by management or directed by the Financial Controller

EDUCATION AND EXPERIENCE

Recognized postsecondary education in Accounting, Finance, or Business Management OR minimum 3 years' experience in an Accounts Receivable position, with experience in servicerelated invoicing
High level of proficiency with Sage 50, Deputy, and Microsoft Office Tools in particular, Excel

KNOWLEDGE, SKILLS AND ABILITIES