Construction Administrator - Edmonton, Canada - International Cooling Tower Inc.
Description
Key Responsibilities:
Personnel Dispatch:
- Maintain communication with Union partners for personnel recruitment to jobs across Canada
- Coordinate the dispatch of construction personnel to project sites, ensuring proper staffing levels.
- Maintain accurate records of employee assignments, schedules, and site locations.
- Some work outside of normal hours during short periods required to ensure crews dispatched in timely manner
Training and Site Compliance:
- Monitor and maintain records to ensure employees have the necessary training and certifications required for their roles.
- Assist in scheduling and tracking employee training programs and updates.
- Schedule preemployment and preaccess drug and alcohol testing with third party vendors.
- Support Health and Safety with post incident
Site Orientations:
- Oversee the completion of site orientations for all personnel before they commence work on a project.
- Ensure that sitespecific safety procedures and guidelines are communicated effectively.
Recruitment & New Hire Documentation:
- Work with Union partners to recruit labour roles based on project needs.
- Gather and organize new hire documentation, including employment contracts, tax forms, and identification.
- Collaborate with HR and Payroll to activate new employees and facilitate a smooth onboarding process.
PPE and Gear Procurement:
- Order, distribute, and manage personal protective equipment (PPE) for employees.
- Procure and distribute winter/rain gear to ensure employee safety and comfort on construction sites.
Record Keeping:
- Maintain accurate and uptodate records of personnel dispatch, training, site orientations, and equipment distribution.
- Generate reports and summaries as needed to support construction operations.
- Utilize Microsoft Office tools, particularly Excel & Teams, for data analysis, reporting, and tracking.
Qualifications:
- Industrial Construction Experience Required
- High school diploma or equivalent (postsecondary education or certification in a relevant field is a plus).
- Previous experience in construction coordination or related roles is preferred.
- Experience working with various unions, and union craft
- Strong organizational and recordkeeping skills.
- Proficiency in Microsoft Office, especially Excel, for data management and reporting.
- Excellent communication and interpersonal skills.
- Detailoriented with a commitment to accuracy.
- Ability to work effectively in a fastpaced environment.
- Familiarity with construction safety standards and practices is an asset.
- Knowledge of HR and payroll processes is a plus.
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