Corporate Facilities Coordinator - Toronto, Canada - IFDS Group

IFDS Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Imagine yourself at IFDS
Come experience a community like no other at International Financial Data Services (IFDS).

We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning.

We'll provide you with opportunities to develop your career.

From ongoing training and development programs to experiences working with our global financial services partners, you'll be able to realize your full potential.

Who we are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry.

IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies.

With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion.

IFDS Canada, Ireland, and Luxembourg are 50/50 joint ventures between Boston-based State Street Corporation, one of the world's leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Overall Accountabilities:

The Corporate Facilities Coordinator will be responsible for the successful day-to-day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers.

General Role & Responsibilities
Critical

Collaborate with compliance team to meet audit requirements/requests
Generating Physical Security Reports (Secondary)
Act as an administrator for the Physical Security System
C-Cure (Reports for audits, security cards)
Facilitate/administer security process for both internal staff and external guests

Facilities

Maintaining a clean and safe working environment
Develop and maintain relationships with external vendors and internal clients
Collaborate cross functionally with internal departments to ensure proper set up of new IFDS employees
Assist with monthly inspections
Maintaining MFPs (Multi-Function Printers)
Set up meeting rooms for Internal Training and Events

Administrative

Submit and monitor status of maintenance requests to building management for any facilities related issues
Responsible for daily management of Corporate Facilities mailbox (Requests and Tickets)
Responsible for generating Reports and Floor Plans
Coordinate internal office moves, set up for new hires and terminations (physical component and records)
Act as secondary back up for Corporate Facilities Administrator
Assist the Director of Corporate Facilities in the successful completion of department projects
Perform purchasing functions
Maintain the Corporate Facilities Site on the internet (ROCK)

Qualifications

Minimum Qualifications
Critical

Post secondary education
Strong interpersonal skills to work efficiently with clients and vendors
Selfmotivated with exceptional organizational skills to prioritize tasks and meet deadlines
Team player who can work well in a fast paced environment
Accountable with strong initiative and ability to handle increased responsibility over time
Flexibility to work after hours when required

Beneficial

Facilities management experience or related field
Excellent time management skills to ensure tasks are completed in a timely and thorough manner
Must have strong written and oral communication skills
Proficient use with Microsoft programs (Word, Excel, PowerPoint, and Outlook)

Competencies

- _Behavioural and Functional:_

- _ _Customer service oriented - work professionally with both internal and external contacts

Able to identify client needs, correct problems promptly, and make continuous efforts to improve client satisfaction
Extremely punctual and reliable in attendance
Must be flexible in work hours to offer extra time, as required to get the job done
Experience with gathering information and presenting it in cost comparisons, trend charts, monthly breakdowns or summaries
Must be extremely organized and detail oriented to handle multiple tasks without sacrificing results and complete work within specific timeframes
Able to work in a fast paced environment with mínimal supervision
Willing to take the position beyond the day to day routine tasks

**AODA Statement