Admissions Systems Analyst - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:05/08/2024

Req ID: 37250

Faculty/Division:
Vice-Provost, Strategic Enrolment Management

Department:
University Registrar's Office

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Operations unit in the University Registrar's Office is responsible for providing advice and support to academic divisions and Strategic Enrolment Management on key processes and systems to support the student experience.

These include processes and systems related to admissions, student financial assistance, transcripts and related processes.

The Operations unit manages, monitors and evaluates these systems and works with stakeholders across the university to recommend and advocate for system enhancement.

This unit is the key central university resource on student information system matters including admissions, financial aid, records, registration and related functions.

The Operations unit also provides direct technical and business process support to other Strategic Enrolment Management (Student Recruitment, Admissions and Financial Aid) to ensure the smooth functioning and continued development of technical systems supporting admissions and student records.

Your opportunity:

Under the direction of the Assistant Registrar, Admission Systems, and in close collaboration with the admission systems team, the Admissions System Analyst & Coordinator will work in partnership with the University Registrar's Office, University Admissions & Outreach, and various University divisions to coordinate and implement system support for admissions processes.

The incumbent collaborates with staff to collect operational requirements; design, develop, map, and document business processes and systems; test and implement new or improved systems/features; review and analyze relevant data to recommend enhancements to processes and/or improvements to systems, with the goal of improving the admissions workflow and client service.

This position serves as a technical resource on admissions and enrolment process to other IT staff and for functional users of admissions systems in the University Registrar's Office and University Admissions & Outreach.

The incumbent is also responsible for gathering user input and for organizing the testing, implementation, and training for systems locally.

Your responsibilities will include:

Analyzing and documenting business requirements
Assessing needs and contributing to the development of business systems
Planning the implementation of new business system processes
Writing complex specifications based on system requirements
Training endusers on procedures and the use of supported IT systems
Serving as a resource on specific issues to a group of specialists

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience
Minimum five (5) years, preferably in the field of admissions, information technology, and system design
Demonstrated experience working in systems development, including ability to lead others through significant change
Expert knowledge of Technolutions Slate platform
Excellent analytical and problemsolving skills; ability to understand, analyze and improve complex administrative processes, to assess options and possibilities and to plan, develop and implement complex IT technology and systems
Must have excellent organizational and time management skills and strong communications skills in order to communicate, persuade, and present technical and nontechnical concepts to persons with both strong and limited technical backgrounds at all levels of the organization

Assets (Nonessential):

Knowledge of University of Toronto admissions policies, procedures and business processes an asset
Must be professional, flexible and creative, with the ability to work independently as well as part of a team, and with the capacity to produce results with mínimal direction
Ability to work under pressure and make sound judgments while managing competing priorities
Strong attention to detail

To be successful in this role you will be:

Adaptable
Communicator
Multitasker
Organized
Problem solver
Team player

Closing Date: 05/22/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term;
This is a 1 year term contract with possibility of renewal.

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Fiona Chan

**Lived Experience Statement