Executive Assistant - New Westminster, Canada - Fraserside

Fraserside

Verified Company

New Westminster, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Full-time

Fraserside is inspired to create communities of belonging where the diversity of all people is welcome. _
Fraserside is a multiservice agency that supports people needing housing, seeking work, and/or living _

- with developmental disabilities, mental health or substance use issues, or low income. _

The roots of Fraserside Community Services Society extend back to 1972 when a small group of people _

- formed a support group to help one another cope with, and overcome, personal challenges. What _
- started out as six people working from a basement has evolved into an organization employing around _

200 people, working out of 13 locations, across six communities. We truly believe, "We all belong" _
We are currently recruiting for a fulltime Executive Assistant, reporting to the CEO. _

JOB SUMMARY:

This position provides professional administrative support to the CEO and for the day-to-day business
operations of the organization in the areas of communications, fund development, board administration
and quality improvement functions. The Executive Assistant also provides administrative support to the
management team as needed, and in particular assists with Human Resources projects such as
coordinating employee orientation and employee surveys.

QUALIFICATIONS:

Post-secondary education in Business /Office Administration or related field, with three (3) years
providing support in a senior administrative role. Certified Administration Professional (CAP) is an asset.

Knowledge, Skills and Abilities

High degree of professionalism using strong interpersonal skills and the ability to build

relationships with stakeholders, staff, board members, external and community partners.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

with excellent attention to detail.

Demonstrated ability to problem solve and manage multiple priorities simultaneously.
Demonstrated ability to handle confidential and sensitive information with a high degree of

discretion.

Ability to react with appropriate levels of urgency to situations and events that require quick

response or turnaround.

Ability to work collaboratively with crossfunctional teams.
Demonstrated ability to work independently, taking initiative, making sound decisions, and

being accountable for results.

Excellent written communication, including the ability to prepare reports and respond

professionally to inquiries.

Expert proficiency in MS Office Suite (Outlook, Word, Excel, and Power Point); with knowledge

of using video conferencing software, such as MS Teams.

Demonstrated knowledge of Adobe Acrobat, Adobe InDesign, Social Media platforms with an

ability to design and edit graphic presentations and materials.

Successful completion of a Criminal Records Check

June 2023

RESPONSIBILITIES:

Facilitate, coordinate, edit, write, design, and distribute documents including annual

reports, manuals, letters, newsletters, brochures and funding and grant proposals.

Support fund development projects including preparation of communications materials.
Maintain the agency website ensuring it remains current and post information and news

articles. Maintain and grow the agency's social media presence.

Support the CEO in providing administrative, clerical and communication functions for the

Board as well as compiling and distributing board packages, Societies Act filing, preparation
for the AGM, and Board and committee meeting clerical support.

Gather, collate and distribute a variety of reports, such as quarterly and annual reports, that

support the business functions of the organization for review by the CEO and management
team.

Support Human Resources department activities, such as coordination of Orientation

sessions, employee survey administration and reporting, ensuring policies and procedures
are updated; assist with communication of new policies and procedures, etc.

Provide administrative support on quality assurance including outcomes management,

agency reports, and quality practice. Facilitate the ongoing implementation of CARF
accreditation standards.

Develop and maintain an online filing information management system.
Determine and establish office procedures, greet visitors; maintain office areas, order office

supplies and maintain inventory.