- provide a variety of administrative and clerical functions to the team manager and staff
- perform various financial, purchasing and revenue tasks for the unit
- coordinate and maintain appointment calendars, boardroom bookings, travel and meetings/conferences arrangements
- produce a variety of documents such as reports, letters, forms, and presentations forms, graphs, charts and statistical information
- provide administrative control by ensuring files and records are kept up-to-date and well organized
- manage incoming and outgoing correspondence
- provide clerical human resources services by preparing/processing employee forms
- provide customer service by providing routine and general guidance and information to internal/external clients
- You demonstrate experience and knowledge of administrative procedures and practices to provide a variety of administrative and clerical support to the team manager and staff.
- You are proficient in your knowledge of office equipment to operate equipment efficiently and ensure routine maintenance as required.
- You demonstrate knowledge of corporate electronic and manual filing policies, practices and procedures to create and maintain filing systems and to ensure the proper retention of records.
- You are proficient in the use of computers and software applications (word processing, spreadsheets, databases, presentation, web pages, and electronic mail) to perform clerical support functions.
- You have knowledge of basic accounting skills to assist with budget preparation and monitoring.
- You demonstrate arithmetic skills and financial experience to verify and reconcile expenditures, invoices, and prepare/verify travel/expense claims.
- You have a solid understanding of human resources practices to prepare personnel documents and to answer general questions pertaining to employee entitlements.
- You demonstrate well developed oral and written communication skills to obtain and provide information, prepare reports, routine correspondence, and proofread for grammatical, spelling and sentence structure errors.
- You demonstrate interpersonal skills to work collaboratively with staff and ministry partners to provide explanation on financial reporting requirements, discuss and resolve administrative problems, and to obtain clarification on procedural requirements as well as to make recommendations for improvement to work related processes.
- You demonstrate tact and diplomacy when discussing sensitive, contentious and confidential matters with supervisor or corporate office specialists to ensure current interpretation and application of rules and regulations.
- You demonstrate group leadership skills to direct seasonal/summer staff by assigning and monitoring work plans.
- You demonstrate excellent analytical skills and attention to detail to assess the urgency of inquiries and assigned tasks, meet conflicting demands and identify and resolve discrepancies.
- You demonstrate sound judgment, reasoning skills and political acuity to determine the nature and urgency of inquiries and respond appropriately.
- You have good problem solving skills to resolve issues related to acquisitions, asset management and budget by probing for more information to determine reason for issue/complaint and referring more complex issues to supervisor and providing recommendations as applicable.
- You have demonstrated excellent planning and coordinating skills to organize your own workload and ensure priorities are met, make arrangements for travel/meetings and keep track of unit staff schedule.
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Administrative Assistant
5 days ago
Anishinaabe Abinoojii Family Services Kenora, Canada**_EMPLOYMENT OPPORTUNITY - INTERNAL/EXTERNAL_** · **_ Administrative Assistant_** · **Contract Position to March 31, 2024 with possible extension** · **_ Location - Kenora_** · ***: · The Administrative Assistant is a full-time position. The Administrative Assistant coordinates ...
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Justice Centre Administrative Assistant
3 days ago
Grand Council Treaty #3 Kenora, Canada**GRAND COUNCIL TREATY #3 - EMPLOYMENT OPPORTUNITY** · **Position**:Justice Centre Administrative Assistant · **Category**:Full time position · **Location**: Kenora Justice Centre · **Closing Date**: Open until filled · **Job Overview**: · Grand Council Treaty #3 is looking for a ...
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Toronto Catholic District School Board Kenora, Canada**OSSTF/OCL (Office/Clerical/Library)** · **1.0 Temporary Head Secondary Administrative Assistant (May - September 2023)** · **Rate of Pay ranges from $22.40/hour to $26.13/hour** · ***: · Under the direction of the Principal, or designate ensures the efficient operation of the S ...
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administrative assistant
6 days ago
ALTITUDE HEALTHCARE SERVICES Kenora, CanadaWork Term: Permanent · Work Language: English · Hours: 40 hours per week · Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Experience: 1 year to less than 2 years · Tasks · Supervise other workers · Record and prepare ...
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administrative assistant
1 week ago
ALTITUDE HEALTHCARE SERVICES Kenora, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 hours per week · Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Tasks · Supervise other workers · Record ...
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Secondary Administrative Assistant
4 days ago
Keewatin-Patricia District School Board Kenora, Canada Full timeOSSTF - OCL (Office / Clerical / Library) 1.0 Secondary Administrative Assistant · (this position works 12 months/year) · Rate of Pay ranges from $21.51/hour to $25.27/hour · This position will remain open until filled. · POSITION SUMMARY: · Under the direction of the Princi ...
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Executive Assistant
4 days ago
Anishinaabe Abinoojii Family Services Kenora, Canada**Anishinaabe Abinoojii** · **Family Services** · - **EMPLOYMENT OPPORTUNITY - Internal/External**_ · **EXECUTIVE ASSISTANT** · **Full-Time Permanent** · **Location - Kenora** · ***: · The Executive Assistant is a full-time regular administrative support position. The Executive A ...
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Camp Stephens Office Coordinator
5 days ago
YMCA-YWCA of Winnipeg Kenora, Canada**Full Time, Summer Fixed Term Employment Opportunity** · **June-September 1, 2024-dates TBD** · **New hire-$350.00 per week & Returning staff-$375.00 per week (plus room & board)** · **Location: Camp Stephens, Lake of the Woods, Kenora, Ontario (Live on Site)** · Do you love wor ...
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Human Resources Assistant
2 days ago
WNHAC Kenora, Canada**Human Resources Assistant (Contract to January 2025)** · We provide primary health care through a range of options including prevention, assessment, diagnosis and treatment. Our interprofessional teams include health professionals, educators and support workers representing bot ...
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Quality Control Coordinator
1 week ago
Lafarge Canada Inc Kenora, CanadaWhy work for Lafarge?: · As the global leader in innovative and sustainable building materials, we're committed to shaping a · **greener**, · **smarter** and · **healthier** world. At Lafarge Canada Inc., · **safety** comes first, · **collaboration** matters and · **diversity** i ...
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Library Assistant
1 day ago
City of Kenora Kenora, CanadaCity Of Kenora Public Library · Library Assistant - Circulation and Library Promotion · Division: Kenora Public Library · Hours of Work: 35 hours per week. Weekend and evening work required. · Classification: Library Assistant · Benefits: In accordance with Collective Agreement · ...
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Funeral Services Assistant
1 week ago
SCI Shared Resources, LLC Kenora, CanadaOur associates celebrate lives. We celebrate our associates. · Consider the possibilities of joining a Great Place to Work · Provides clerical and administrative assistance supporting funeral operations. Other general duties include meeting the general public, answering questions ...
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File Clerk
1 week ago
Kenora Rainy River Districts Child and Family Services Kenora, Canada**Position Summary**: · The File Clerk is responsible for various functions including: ordering / maintaining the office supply inventory for the Agency, retrieving / Scanning historical Agency files, and general office tasks as assigned. · **Knowledge and Skills Required**: · - ...
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Office Manager/bookkeeper
4 days ago
Bowman Electric Limited Kenora, Canada**Summary**: · The Office Manager/Bookkeeper reports directly to the President. Duties include, but not limited to processing and monitoring accounts payables, expenditures and accounts receivables. Preparing and monitoring the company payroll including employee benefits and comp ...
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Finance Clerk
1 week ago
Anishinaabe Abinoojii Family Services Kenora, Canada**Anishinaabe Abinoojii** · **Family Services** · **EMPLOYMENT OPPORTUNITY - Internal/External Posting** · **Finance Clerk** · **Full-Time Permanent** · **Location - AAFS Administration Office, Wauzhushk Onigum Nation** · ***: · The Finance Clerk is a full-time permanent administ ...
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Finance Clerk
1 week ago
Anishinaabe Abinoojii Family Services Kenora, Canada**Anishinaabe Abinoojii** · **Family Services** · **EMPLOYMENT OPPORTUNITY - Internal/External Posting** · **Finance Clerk** · **Full-Time Permanent** · **Location - AAFS Administration Office, Wauzhushk Onigum Nation** · ***: · The Finance Clerk is a full-time permanent administ ...
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Camp Stephens Water
4 days ago
YMCA-YWCA of Winnipeg Kenora, Canada**Full Time, Spring/Summer Fixed Term Employment Opportunity** · **Spring (May-June) & Summer (late June-September 1, 2024-dates TBD)** · **New hire-$98.33 per day & Returning staff-$103.33 per day** · **Location: Camp Stephens, Lake of the Woods, Kenora, Ontario (Live on Site)** ...
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Finance Clerk
4 days ago
ANISHINAABE ABINOOJII FAMILY SERVICES Kenora, Canada**EMPLOYMENT OPPORTUNITY - Internal/External Posting** · **Finance Clerk** · **Full-Time Permanent** · **Location - AAFS Administration Office, Wauzhushk Onigum Nation** · ***: · The Finance Clerk is a full-time permanent administrative position. The Finance Clerk is responsible ...
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Quality Control Administrator
4 days ago
Pioneer Construction Kenora, Canada**Quality Control** · Pioneer Construction is looking for loyal hard-working employees to join our team. We are looking for a Quality Control Administrator in the Kenora area. This is a full-time permanent position with a competitive wage and benefits package. · **JOB DUTIES & RE ...
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Library Assistant, Circulation and Library
1 week ago
City of Kenora Kenora, Canada**City Of Kenora Public Library** · **Library Assistant - Circulation and Library Promotion** · **External Job Posting · **Kenora provides a high quality of life for residents and unforgettable experiences for visitors by celebrating** · **and embracing the community's rich herit ...
Administrative Assistant - Kenora, Canada - Ministry of Northern Development, Mines, Natural Resources and Forestry
6 days ago
Description
Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.
The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.
Are you an organized and enthusiastic individual with strong administration skills looking for a challenging opportunity to work for an organization where your contribution and innovation is encouraged and rewarded? Then consider joining the Regional Economic Development Branch at the Ministry of Northern Development.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.