Executive Assistant/office Manager - Chilliwack, Canada - Myriad Information Technology Solutions

Myriad Information Technology Solutions
Myriad Information Technology Solutions
Verified Company
Chilliwack, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

About the Company:

We are an independently held full-service technology, sales, and creative design company headquartered in Chilliwack, British Columbia, Canada.

We are
one of the top 10 managed service providers in Canada, and our small team works together collectively, harnessing the energy of designers, programmers, technologists, and thinkers to bring innovative solutions to your organization.


Job Duties:


  • First point of contact for office phone calls, walkins, and general inquiries. Greet visitors; ascertain nature of business and direct visitors to the employer or appropriate person.
  • Answer telephone and electronic inquiries, relay telephone calls, messages, and tickets.
  • Provide administrative support to ensure efficient operation of the office, including tasks such as copying, scanning, and filing documents (electronic and paper).
  • Set up and maintain manual and computerized information filing systems, determine and establish office procedures, oversee general organization and cleanliness of office space, and inventory supplies.
  • Executive assistant duties including but not limited to calendar management, schedule and confirm appointments and meetings of the employer, report preparation & support, meeting support and event planning, follow up on deadlines and commitments.
  • Perform full bookkeeping cycle (Accounts payable, accounts receivable, payroll, taxes, bank and credit card reconciliation, track vacation, bonuses, and expense reports, maintain uptodate records on accruals, prepaid expenses, and fixed assets to ensure accurate monthend accounting, etc.).
  • Perform transactions on behalf of the company, such as etransfers and bill payments.
  • Prepare, edit, and proofread correspondence, invoices, reports, and related material for the company.
  • Perform marketing duties as needed.
  • Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality.
  • Perform other duties as assigned or determined appropriate.

Requirements and Qualifications:


  • Excellent planning and time management skills.
  • Excellent organizational and interpersonal skills, including relationship and networking skills.
  • Strong and effective communication and presentation skills, both oral and written.
  • A keen eye for detail and organization.
  • Ability to multitask and stay calm in a fastpaced work environment.
  • Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.
  • Proficient in office technology and software, including MS Office.
  • The ability to work outside of normal business hours.
  • High level of professionalism and integrity.
  • Flexible and adaptable attitude. Must be punctual in reporting to work.
  • Team player with the ability to work independently on assigned tasks.
  • Attention to detail, selfdirected, strong tech and social media skills, discretion, customercentric.

Education/Experience:


  • Business degree (Nice to have).
  • Marketing or related field (Nice to have).
  • Computerrelated education/courses (Nice to have).
  • Driver's license and vehicle (Nice to have).
  • Bookkeeping experience (Must have).

Job Types:
Full-time, Permanent


Benefits:


  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Onsite parking
  • Paid time off
  • Tuition reimbursement

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • Chilliwack, BC V2P 4N9: reliably commute or plan to relocate before starting work (preferred)

Education:


  • Secondary School (preferred)

Experience:


  • Bookkeeping: 1 year (preferred)

Language:


  • English (required)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person
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