Administration Manager - North Battleford, Canada - Lakeland Library Region

Lakeland Library Region
Lakeland Library Region
Verified Company
North Battleford, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

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Description

Job Description:

February 2023


Position:
Administration Manager


Classification:
Out of Scope, Temporary (until February 1st, 2024)


Supervisors:
CEO / Regional Director / Deputy Director

Responsible for the day to day financial and HR operations of the Lakeland

Library Region, including accounting, bookkeeping, payroll, property control,
and record keeping. The Administration Manager works directly with the
Library Director and the Finance Committee to prepare budget, implement
and operate efficient business procedures.


Duties and Responsibilities:


Financial Duties:


  • Maintain a bookkeeping system for the General Fund and Building Fund, in accordance
with requirements set forth by the auditors.

  • Maintain the general ledger, the accounts payable, and the accounts receivable.
  • Issue charitable donations receipts.
  • Prepare monthly statements of revenues and expenditures, transactions and cheques on
- the General and Building Funds to present at the monthly meeting of the Board.
  • Prepare year end and audit information.
  • Prepare budget estimates for input from Library Director and Board.
  • Process tax returns.

Human Resources Duties:


  • Administer payroll according to the provisions of the Saskatchewan Labour Standards and
the collective agreement with CUPE Local 3077. This includes keeping record of holidays
and sick leave, seniority, record of employment, group insurance, pension plans, Workers'
Compensation claims and other duties as required.
***- Maintain financial and personnel records, documents and the filing system at Lakeland

Headquarters in accordance with the regional policy and legislation on records retention
and established practice.
***- Prepare all documents for new employees, add them to pension and group insurance plans

as necessary.
***- Participate in hiring process when deemed necessary.

  • Assist in dealing with all union issues.
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Other Duties:


  • Prepare board packages, record minutes, and keep board and executive records.
  • Maintain uptodate lists of branch libraries and municipalities.
  • Order office supplies and forms for HQ and Branches.
  • Prepare annual branch costs sheets.
  • Other duties as assigned.

Qualifications/Education:


  • Certification in payroll and/or HR preferred.
  • Familiarity with Easypay and Sage 50 software an asset.
3. 3-4 years' experience in bookkeeping and payroll.

  • Good knowledge of accounting principles and practices.
  • Good knowledge of office practice and procedures.
  • Familiarity with labour standards and unionized workplaces.
  • Familiarity government funding and administration.
  • Excellent analytical skills.
  • Excellent communication and interpersonal skills.
  • Demonstrated ability to work independently and to contribute positively to the workplace
environment.


Other:


  • Bondable

Hours of Work:

Full-time (37.5 hours/week) Monday to Friday


Work Location:

Regional Headquarters
th Street
North Battleford, SK S9A 0V8


Wage scale:

$20-$25/hour


Effective:
Approved: Jake Marion, CEO.

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