Administrative Assistant - Saskatoon, Canada - Prairie Machine & Parts Mfg. - Partnership

Prairie Machine & Parts Mfg. - Partnership

Verified Company

Saskatoon, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Profile
The Receptionist/Administrative Assistant is the first point of contact for all calls and visitors to Prairie Machine and Parts. The Receptionist/Administrative Assistant is responsible for providing excellent customer service and general office administration and support.

Primary Responsibilities:

Answer the telephone promptly and relay all calls and messages
Greet visitors and direct them to the appropriate person
Provide confidential administrative support
Manage absent & vacation calendars for adherence to safety evacuation guidelines and direction of phone calls
Perform general administrative duties such as preparing letters and other correspondence, data entry, filing, photocopying, proofreading, compiling and printing reports
Coordination of board and training rooms for leadership meetings and other session as requested
Coordinate organizational wide functions such as AGMs, Service Awards Christmas Parties, golf tournaments etc. Coordinate company vehicle bookings from employees requiring access to a vehicle for work purposes Prepare and book Main boardroom for Leadership and Management meetings
Distribute mail to appropriate people
Create account receivable invoices, matching to customer PO, and send to customers
Record cash receipts
Job closing in Epicor on a weekly basis
Assist with company travel arrangements as requested
Ensure ongoing maintenance and operation of all office equipment
Order office supplies as required and requested
Other duties as assigned

General Expectations:

Follow prescribed safety standards, rules and regulations, ensuring all workers comply
Instill a safety culture; lead by example
Identify and record nonconformities and participate in their resolution
Participate in continuous Improvement initiatives
Recommend improvements and develop improvement plans in production methods,

equipment, operating procedures and working conditions

Maintain a wellorganized and clean facility as per PMP vision
Maintain all equipment and tools per recommended procedures
Maintain a healthy work environment and develop employees on a professional level

Qualifications: