Executive Assistant - Vancouver - GlobalRelay

Description

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career‑building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Executive Assistant

The Executive Assistant provides high-level administrative and operational support to two senior executives. This role is critical to the smooth day-to-day functioning of the executive offices and requires exceptional organization, judgment, and attention to detail.

The Executive Assistant will manage complex calendars, communications, meetings, and travel logistics; serve as a key point of coordination across teams; and partner closely with other Executive Assistants to ensure the executive team is supported in a consistent, seamless, and professional manner.

This position operates in a fast‑paced, corporate technology environment and requires prior experience supporting senior leaders within similarly complex organizations.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the senior executives, including proactive inbox management, calendar prioritization, and scheduling across multiple time zones
• Exercise sound judgment in triaging requests, identifying urgent and high‑impact matters, and sequencing competing priorities

Meeting & Communication Management

• Manage the full lifecycle of executive meetings, including agenda coordination, preparation of professional briefing materials (e.g., bios, presentations, background documents), logistics, and follow‑up
• Document meeting minutes, track action items, and ensure timely follow‑through and accountability
• Act as a central communications liaison between the executive offices, senior leaders, and internal stakeholders, ensuring clarity, responsiveness, and appropriate escalation

Travel & Expense Coordination

• Coordinate complex domestic and international travel in partnership with the Global Relay Travel Team, including flight and accommodation bookings, itinerary planning, and preparation of detailed travel agendas
• Manage executive expense submissions with accuracy and timeliness, collaborating with Accounts Payable as needed

Confidentiality & Professionalism

• Handle highly sensitive business, financial, and personnel information with the utmost discretion and professionalism
• Support limited personal scheduling or calendaring needs, where required, in accordance with company guidelines

Required Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior executives (VP level or above)
• Prior experience in a corporate, technology, or professional services environment (SaaS or regulated industry experience strongly preferred)
• Demonstrated ability to manage complex calendars, meetings, and travel for multiple executives
• Exceptional organizational, communication, and time‑management skills
• Strong proficiency with modern productivity tools (Microsoft Office, collaboration platforms)
• Proven ability to operate effectively in a fast‑paced, deadline‑driven environment with frequent priority shifts

Classification & Compliance Review

FLSA Status: Non-Exempt

This role is appropriately classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable state laws based on the following analysis:

• Primary duties are administrative and operational, focused on scheduling, coordination, communication, logistics, and execution—not on setting company policy or exercising independent authority over business decisions
• While the role requires judgment and prioritization, it does not meet the Administrative Exemption standard, as it does not involve independent decision‑making on matters of significance that affect business operations at a policy or strategic level
• The role does not supervise employees, manage a department, or have authority over hiring, firing, or disciplinary decisions
• Deliverables support executive effectiveness but do not constitute exempt‑level strategic or discretionary authority

Compensation

Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work‑life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short‑term / long‑term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching.

For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in‑house culinary team

$90,000 - $100,000 USD

What you can expect

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal‑opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit

Global Relay does not ask candidates for information relating to their salary history.

We ask for your personal data for recruitment purposes in accordance with GDPR and other data protection regulations. Our privacy policy and data handling processes are designed to protect your personal information. To learn more about how we use your data, visit our privacy page or contact our data protection officer.

Upon submission of your application, the personal data contained in your application will be collected by Global Relay Communications Inc. ("Global Relay" or "Controller"), whose headquarters are located at 220 Cambie Street, 2nd Floor, Vancouver, BC, Canada, V6B 2M9. Global Relay can be contacted at Global Relay's data protection officer is Laurence Lafond, who can be contacted at

Your personal data will be processed for the purposes of managing Global Relay's recruitment related activities. This includes organizing and conducting interviews, assessing your suitability for the role, organizing and conducting tests (as applicable) and evaluating the results of such tests, and other processing activities that Global Relay deems necessary in the recruitment and hiring process. This processing is permitted under Article 6(1)(f) of Regulation (EU) 2016/679 (GDPR) and Article 6(1)(f) of UK General Data Protection Regulation for the purpose of Global Relay's legitimate interests, which include growing the business and recruiting and hiring personnel best suited for roles at Global Relay. Further information on our legitimate interests may be available upon request. If you are applying for a role in the UK and Global Relay processes personal data relating to criminal offences or convictions under Article 10 of GDPR and UK GDPR, Global Relay will do so on the condition of "consent" as permitted under Section 29 of Schedule 1 of the Data Protection Act, 2018 (c.12). Global Relay may utilize automated decision and profiling tools, such as Predictive Index, to assist in determining whether a candidate is suitable for a particular role. Failure by an applicant to provide personal data required by Global Relay for the recruitment and hiring process may result in the applicant being removed from consideration for the role.

Global Relay is headquartered in Canada. Accordingly, upon submission, your personal data will be transferred to Canada, which is considered by the European Commission to provide adequate protection for the collection of personal data from EU data subjects. Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller's behalf, and may be shared with other third party service providers to the extent necessary for the assessment of candidates, to conduct tests for applicants or perform other due diligence necessary in the recruitment process (including, for example, credit checks or criminal offence checks). Where personal data is transferred to countries that are not considered to provide adequate protection by the European Commission (e.g. the United States), the transfer of your personal data to third parties in those countries will be transferred under additional safeguards permitted under GDPR, such as Standard Contractual Clauses.

If you are rejected from a role your personal data will be retained by Global Relay, by default, for 365 days from the completion of your submission for a particular role. Under the GDPR, you have the right to data portability, to request access to your personal data, to request that your personal data be rectified or erased, to request that processing of your personal data be restricted, and the right to object to processing. You also have the right lodge a complaint with an EU supervisory authority. To the extent that you have questions or concerns about your personal data, please reach out to

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