Administrator Office Services - Toronto, Canada - Borden Ladner Gervais LLP

Borden Ladner Gervais LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are

BLG:
Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development.

Learn more about us at

Purpose of the Role

A member of the Toronto Office Services team, the primary purpose of this Facilities role is to provide excellent support and customer service to Firm team members and clients regarding the physical premises of the Firm, including lighting, air flow, furniture and equipment.

This role assists with regular site inspections, conference floor reconfigurations and event set-up support, office moves, general repairs to office furniture, vendor management support, premises inspection and health & safety audits, and general services coordination.

Key Responsibilities

Premises Repair and Maintenance
Conduct routine inspections of the entire Toronto office premises, document and resolve all issues
Identify minor repair and maintenance needs promptly
Perform minor repairs on office fixtures, furniture, equipment and other facilities as required
Coordinate with external contractors for more extensive repairs or upkeep projects when necessary
Assist with Health & Safety Audits
As required, assist with regular Health & Safety audits of office premises to identify potential hazards or safety concerns
Collaborate with the Health & Safety team to implement corrective actions as required
Vendor Management
Solicit vendor quotes for maintenance services and other requirements as directed by the Office Services Manager
Evaluate vendor quotes and make recommendations to Office Services Manager for approval
Manage vendor access, scheduling, deficiencies, ensure timely service delivery and adherence to quality standards
Event Setup Support
Assist in setup and reconfiguration of conference floor and boardroom spaces, including furniture arrangement, AV equipment and other necessary items
Collaborate with 34th Floor Coordinator, Events and Catering teams to ensure smooth event setup and dismantle
Review bookings, run reports to plan upcoming event and meeting requirements (setups)
Participate in 34th floor coordination meetings representing Facilities
Landlord Coordination for General Services
Liaise with the office landlord or property management to coordinate cleaning services
Communicate any cleaning or maintenance requirements and ensure they are promptly addressed
General Facilities Services
Assist with office moves, ensure cleanup of office spaces for new starts and team member moves
Assist with general facilities requests to facilities inbox
Arrange for ergonomic assessments as required, and notify Talent Advisory
Business Services
Digital Floor Coordinator Backup: Provide backup support to the Digital Floor Coordinator in managing tasks related to workspace audits, reset between bookings and general readiness of workspace for users
Required to carry out any other related responsibilities as assigned

Key Competencies

Minimum High School education
23 years related facilities experience
Experience in a professional services environment an asset
Competency with MS Office programs including MS Word, Excel, and Outlook
Knowledge and skills with repair and maintenance of furniture, filing, and other storage cabinets

Other Requirements

Training and capability to safely maneuver lifts by proper usage of equipment or with assistance of others
Ability to communicate in a professional manner and demonstrate patience under pressure
Strong organizational and time management skills, setting own priorities while maintaining flexibility for shifting demands
Strong attention to detail with ability to follow instructions with mínimal supervision and take initiative
A serviceoriented team player with excellent interpersonal skills
Flexibility to work overtime and/or shift working hours, when necessary