Vendor Management Associate - Vaughan, Canada - GFL Environmental Inc.

GFL Environmental Inc.

Verified Company

Vaughan, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Key Responsibilities:

Vendor Creations/Changes
Responsible for liaising with the Business Units, the Vendors and Procurement Team to ensure that the requests submitted are complete, accurate and approved
Supporting requests for both US & Canada Vendor accounts
Reviewing vendor attributes, including legal entity, Vendor Classification, Payment Terms, Taxonomy and spend in coordination with Procurement
Coordinate the set-up of employee vendor ID's for the company's expense reimbursement programs

Periodic maintenance of the integrity of data: to validate completeness, data is current; inactivate vendors with inactivity within last 18 months
Follow up on inquiries and matters related to vendor set ups - terms, class, payment method, address, or banking information
Support Accounts Payable with any vendor related issues
Follow all set policies and controls related to the setup of third-party vendors

EFT/ACH Payment Configuration
Responsible for setting up all new requests from vendors to be paid by EFT (electronic funds transfer - CAD) or ACH (Automated Clearing House - USD)
Manual validation and verification of all Bank account data with the vendor prior to the change in the database
Report any fraudulent attempts to change banking from any GFL vendor accounts
Follow up on inquiries and matters related to vendor creations - payment method, banking information
Support Accounts Payable with any Vendor related issues on payment via EFT or ACH
Follow all set policies and controls related to the set-up of third-party vendors

Other Activities
Review incoming duplicate, merge and inactivation requests
Assisting with data review of other Vendor Management projects as needed
Researches and presents recommendations/solutions on vendor management opportunities
Remains knowledgeable on the function, ability, and scope of the Vendor accounts integration program and provides recommendations for improvements
Partners with Accounts Payable, Treasury, Procurement, Project Managers and other internal departments through formal and informal networking
Provides UAT support for upgrades, implementations and system changes
Provides assistance to other team members on projects or during vacations
Perform other duties as assigned
Strong focus on internal compliance and control protocols
Assign appropriate tax profiles in the financial system based on vendor's legal structure and offerings

Knowledge, Skills, Abilities and Competencies:

University or post-secondary education with a concentration in Business Administration, Economics, Finance or Procurement

3-4 years in any of the following roles: Accounts Payable, Vendor management or Procurement
Ability to work well under pressure, to pivot across multiple priorities and multi-task in a fast-paced work environment, meeting set deadlines with multiple interruptions
Detail oriented/excellent quality assurance control/skills
Consistent follow-up skills on data that is incomplete, inaccurate or inconsistent
Strong analytical skills - collecting and analyzing complex data, valuating information and systems, and drawing logical conclusions independently
Demonstrated ability to take initiative and work independently, as well as part of a team
Excellent written and verbal communication skills
Bilingual (French/English) - reading, writing and speaking is considered an asset
Prior experience using Workday is considered an asset
Strong customer service and customer satisfaction experience
Broad based experience in Vendor Management, Accounts Payable, Finance & Accounting and major Financial ERP systems
Ability to show versatility and resourcefulness when problem solving
Exceptional conflict resolution, negotiation, and objection handling skills
Work with your peers to ensure that key stakeholders receive consistent messages
Strong morals and ethics, along with a commitment to staff privacy

GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.