Executive Assistant - Halifax, Canada - Nova Scotia Power Inc.

Nova Scotia Power Inc.

Verified Company

Halifax, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Executive Assistant

Company, Department:
Nova Scotia Power, Executive Office

Location:
Halifax, NS - Hybrid

Type of Employment:
Temporary, Full Time

Closing Date:
July 28th, 2023

Reference Number: 11535

Note:
This is a term position with an expected end date of October 21,2024.

At Nova Scotia Power, we're committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.
As a subsidiary of Emera Inc, we provide 95% of the generation, transmission, and distribution of electrical power to approximately 540,000 residential, commercial, and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.
We are proud to live and work in Nova Scotia. It's why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.
We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.
If working in an environment focused on innovation, safety and putting customers and community first inspires you, we want to hear from you.

2023, and tell us what excites you about this role.

We are currently looking for an

Executive Assistant to join our Executive Office team in a temporary position. Reporting to the Executive Leadership Team member, you will be responsible for providing professional and confidential support to members of the Nova Scotia Power Executive Leadership Team in a fast-paced, demanding environment. You are an integral part of the teams of the executives you assist and, as such, you are an enthusiastic team player and demonstrate maturity, confidence, and decision-making capability. You are highly detail-oriented with polished communication and interpersonal skills.

As an Executive Assistant
***
you will:

Provide day
to
day support to two Executives, including extensive calendar and time management, scheduling and organizing meetings, document creation and editing, travel arrangements, budget maintenance, expense reporting, invoice processing, initiate and manage business correspondence, edit documents for presentations and board meetings, undertake background research, organize, and maintain electronic filing systems and perform all other related administrative tasks as required.
Manage onsite and offsite meetings, event planning and execution, book rooms, arrange or direct room set up, order meals, create agendas, distribute documents, take comprehensive notes, compile, and follow up on action items.
Ensure that executive meeting and event schedules align with safety program obligations, corporate priorities, internal and external stakeholder outreach plans, and individual and corporate annual goals and objectives.
Develop and maintain relationships internally with colleagues throughout the Emera affiliates as well as externally with key stakeholders, including all levels of government, key accounts, nonprofits, and business partners.
Create, review, process, and approve purchase orders, invoices, expenses, and monthly affiliate billing.
Liaise with administrative professionals throughout the business to align priorities and share best practices for working with executives and other senior leaders. Participate in regular meetings, training, professional development, and teambuilding activities.
Support a variety of projects ranging from small and straightforward to large and complex with potential for work outside normal business hours and travel within Nova Scotia as needed.
Ensure your personal safety and that of your coworkers by observing and complying with all Safety program requirements and Occupational Health and Safety Rules and Regulations.

What skills will make you successful?
You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:

A minimum of 5 to 10 years in an administrative support role, coupled with a college diploma, university degree or equivalent work experience.
Experience providing support to Senior Leadership is considered an asset.
An aptitude for technology and proficiency with Microsoft Office and videoconferencing tools is essential. Experience with various software packages, including SharePoint, Oracle, and PeopleSoft, is considered an asset.
You are extremely organized, able to prioritize tasks with competing deadlines, and a creative and effective problemsolver.
You anticipate needs and maintain a high standard of quality