Administrative Assistant - Toronto, Canada - Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Summary of Duties:

Coordinate and maintain the Director's calendar (e.g. MS Outlook or other as defined) according to frequently changing priorities as well as maintain contact lists
Perform general office administrative duties (timesheets, ordering supplies, new staff orientation, maintenance requests, printing requests, etc.)
Maintain departmental budget, invoice processing and tracking of expenses
Triage inquiries to the most appropriate lead within portfolio
Organizing meetings and assisting CPD team: VP, Director, Manager and/or PMs with scheduling meetings with both internal and external stakeholders
Prepare letters, meeting agenda and minutes
Assist with the preparation/planning of all corporate/team events, including liaising with internal and external contacts/departments
Liaise with other SLT Executive Assistants and Administrative Assistants
Maintain up to date files and mailing lists
Using Meeting Manager or other methods, reserving meeting space for internal and external stakeholders
Complete monthly billing reconciliation and reporting
Other duties as required

Qualifications/Skills:

Minimum 5+ years experience in a comparable role.
Previous experience working in a hospital preferred.
Completion of a relevant postsecondary Executive Assistant/Office Management program and/or equivalent appropriate work experience required.
Must type minimum of 60 words per minute.
Excellent verbal, written and interpersonal skills required.
Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction.
Ability to work independently or as a team player efficiently with mínimal supervision.
Superior organizational skills, accuracy and attention to detail required.
Ability to balance multiple work demands, including time sensitive requests, in a fastpaced environment with frequently changing priorities.
Excellent timemanagement skills.
Tact and discretion in dealing with sensitive and confidential issues/files.
Flexibility in hours of work and scheduling
Ability to work well under pressure in assessing difficult situations.
Working knowledge of small office appliances (photocopier, scanner, etc.).