Events and Administrative Officer - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:01/02/2023

Req ID: 29116

Faculty/Division:
Faculty of Applied Science & Engineering

Department:
Engineering Student Outreach Office (ESOO)

Campus:
St. George (Downtown Toronto)

Position Number:

About us:

The Engineering Student Outreach Office (ESOO) designs and delivers innovative pre-university outreach programs offered by the Faculty.

We act as the central unit for outreach activities promoting excitement around science, technology, engineering and math (STEM) education to a wide audience, from kindergarten through high school and beyond.

Your opportunity:

Reporting to the Vice Dean, Undergraduate and working under the general direction of the Associate Director, Engineering Student Outreach Office (ESOO), the Coordinator, Administration & Events works closely with the ESOO team to manage, organize and deliver key administrative tasks and special events.

(1)

Event Administration:

planning and coordinating events, including Go ENG Girls and other community and partner outreach events; organizing and coordinating program registration for all ESOO programs, including creating and maintaining databases, coordinating data entry, responding to program inquiries, and handling online payments; communicating frequently with other members of the ESOO team to ensure that registration does not exceed facility space and other resources; and preparing database reports for annual reports and funders.

(2)

Communications and marketing:

collaborating with the Communications Specialist, and other ESOO members to assist with the development and delivery of annual communication and marketing plans, especially as they relate to program registration and events.

(3)

Administrative support:
providing day-to-day administrative and customer relations support for the ESOO and ESRRO, as required.

Your responsibilities will include:

Building and strengthening relationships with stakeholders and partners of strategic importance
Conceptualizing, organizing and executing event activities
Overseeing the implementation of event plans and activities
Developing content for marketing and/or promotional materials
Providing some care to prevent physical or emotional injury or harm
Collaborating on cost estimates
Directing the activities of casual staff

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three years of relevant experience with administration, experience conceptualizing and planning events independently, preferably in a University environment.
Experience with student services, volunteer coordination, online payment systems, and content management systems.
Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment.
Strong computer skills, including knowledge of database management and proficiency with Word, Excel, Access and Outlook
Welldeveloped interpersonal, customerservice, and communication (verbal and written) skills
Strong organizational, planning, time management, and problemsolving skills.
Ability to anticipate and balance the work required for different programs and events
Ability to work independently and as a team member;
Accuracy and attention to detail; ability to work effectively in a fastpaced, deadlinedriven environment
Ability to interact with all levels of academic and administrative staff
Demonstrated commitment to customer service.

Assets (Nonessential):

Experience with blogging would be considered an asset.

To be successful in this role you will be:

Accountable
Approachable
Possess a positive attitude
Problem solver
Resourceful
Team player

Closing Date: 04/20/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement