Receptionist - Edmonton, Canada - BHD Instrumentation

BHD Instrumentation

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary
The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Receptionist will also be responsible for administrating company correspondence and supporting the accounting department with routine tasks.

Job Duties

Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Type forms, letters, reports, and memos as necessary.
Receive and distribute all forms of paper correspondence.
Organize, maintain, and coordinate office records and files in their proper locations.
Where necessary, assist in compiling data for various reports.
Coordinate the logístical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
Arrange and book meetings in boardrooms, offsite conference halls, and other locations; ensure the appropriate presentation equipment is there.
As a frontline worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Provide information to staff and/or clients about special activities.
Schedule appointments for interviews.
Ensure all forms and reports are completed as needed.
Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Maintain the reception in a tidy and presentable manner.
Data entry to support requests from accounting department
Accept and monitor inbound shipments as necessary.
Other duties may be assigned as necessary.

Key Attributes

Customer Focus
Customers are our #1 priority
Effective Communication
Energy & Stress Management
Team Work
Problem Solving
Accountability and Dependability
Ethics and Integrity

Requirements:

High school diploma or GED, or an acceptable combination of education and experience.
5 years of direct work experience in a receptionist capacity.
Strong knowledge of general office procedures involving procurement, budget management, and so on.
Superior typing and dictatyping skills.
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills.
Adjusts and is flexible to meet changing work needs and demands.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Is fiscally responsible and suggests costsaving measures.
Able to maintain filing systems and basic databases.
Excellent analytical and problem solving skills.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its Leadership Team.
Strong customer service orientation.

Working Conditions

Ability to attend and conduct presentations.
Able to occasionally lift items as heavy as 50 lbs.
Manual dexterity required to use desktop computer and peripherals.
Overtime as required.

Why BHD?

Be a part something innovative and growing We are proud leaders within our industry and continue to drive success. We have seen revenue growth year after year while also being established for over 25 years in the industry

Benefit from our benefits We enroll our employees in an extensive medical benefits package. We also offer a competitive vacation day policy, recognition programs, incentive packages and many more perks

Succeed as a Team Our commission structure promotes an inclusive sales team environment. We all have invested interest in seeing each other succeed and are committed to do so.

Never Stop Growing Our product offerings offer an extensive opportunity to continue to learn. You will have routine product information sessions available and a knowledgeable sales department to support you. We are proud of our history of quick career progression for our top achievers and are committed to see our people grow.

Enjoy Where You Work We built a beautiful state of the art office where you will be proud to work from. Enjoy free parking, open concept environment, industry resources at your fingertips and visibility into our calibration, promotions and rentals departments.

BHD Instrumentation is a growing company that sells, services and rents Process Instrumentation and Test & Measurement equipment from leading manufacturers.

BHD has been in business for over 25 years and is the leading supplier to industrial clients in the resource and municipal market segments.