Administrative Support 11 - Hamilton, Canada - St. Joseph's Healthcare Hamilton

St. Joseph's Healthcare Hamilton

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Support 11:

Position Details:

Department:
Essc - Emerg Serv. Steer. Comt

Employee Type:
Regular, Full Time

If Temporary, Number of Weeks:

Union:

CUPE

Openings Remaining: 1

Schedule:

Work Days:
Monday to Friday

Time of Day:
Days

Shift: 7.5 hour

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates:

Opening Date: 06/06/23

Closing Date: 13/06/23 Applications must be received online by 12:00 midnight on the Closing Date

Position Description:

***This position provides administrative support to the Clinical Director. It supports a diverse range of activities. It serves as a liaison with other departmental, program Directors & Managers, hospital staff, physicians and outside agencies, and ensures that all administrative functions at this senior level are coordinated with efficiency, professionalism and confidentiality

QUALIFICATIONS:

Grade 12 diploma, plus completion of a 2year College Diploma in Medical Office Administration from an accredited school
Medical Terminology certificate
Certificates of completion for ongoing computer training
Minimum 5 years' experience supporting senior administrative functions, preferably within a healthcare setting
Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
Advanced typing speed of 55wpm and excellent transcription skills
Ability to communicate effectively and tactfully, both in person and by telephone
Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
Superior oral and written communication skills with demonstrated grammatical aptitude, good spelling and punctuation
Good organizational and problemsolving skills, with ability to set own priorities and work with mínimal supervision

RESPONSIBILITIES:

Provides administrative support to the Clinical Director (e.g., controls calendar, coordinates schedule, ensures that all relevant material is available according to the Director's schedule
Coordinates meetings: contacts and confirms participants, arranges meeting rooms, setups audio/visual equipment, compiles and sends out agendas, takes minutes, followsup on action items as directed
Establishes and maintains files, filing correspondence, copies of contracts, other documentation & MyCollaboration sites
Provides coverage for other Administrative Support Staff
Provides secretarial support to the all relevant committees & subcommittees as required by the Clinical Director
Completion and followup for Human Resources, Finance, Printing, Information Services, and Telecom Requisitions and submission of purchasing requests
Provides logístical support to the Clinical Director for conferences, seminars, and other educational sessions; registration, coordinating flight, room and transportation
Answers phone and redirects calls as necessary
Followsup on budget issues as directed
Maintains intranet and internet website
Coordinates travel/expense reimbursements for the Director and delegates
Develops and maintains various spreadsheets for indicator monitoring and reporting
Develops PowerPoint presentations as directed
Maintains effective communication throughout the organization with community partners
Prepares and maintains a variety of documents, correspondence, reports, presentations and related materials from handwritten or electronically produced drafts; reviews and proofs documents and forms for accuracy and completeness
Collects and compiles statistical and financial data and other information for inclusion into special and periodic reports to support the ESSC Cochairs and interim regional ED physician lead
Acts as the contact for ESSC Cochairs and interim regional ED physician lead for ESSC activities
Maintains the Emergency Department Dashboard on a weekly basis
Prepares multiple graphs, charts and other statistical material as required
Provides ad hoc support as required
Monitors ESSC budget
Prepare quarterly financial reports
Manage daily expenditures and expenditures of ESSC projects
Communication with various stakeholders, which requires a high level of professionalism, judgement and ability to prioritize. This position will have contact with a range of stakeholders on behalf of the ESSC Cochairs and interim regional ED physician lead.
Experience in synthesizing discussions into action items, including draft minutes and following up on action items
Undertakes projects as required
Other duties as assigned

HOURS OF WORK:

Monday to Friday; days

WAGE RATE:

$ $ $29.49

PLEASE NOTE:

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

**_ St. Joe's fosters an environment where we celeb