Administrator, Inventory Systems - Toronto, Canada - GTAA

GTAA

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada's leading global hub airport, a global leader in airport performance, customer care and sustainability.

Together with our partners, approximately 1,800 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers - all while championing the prosperity of our people, the community we call home, and our aviation partners.

Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.

What's in it for you

We offer our GTAA members amazing benefits, including retirement planning, group health benefits, employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.

Position Summary:

Reporting to the Manager, Inventory and Disposal Services, this role will lead, coordinate, monitor, evaluate and control the activities and resources of the inventory and disposal unit to achieve established strategic goals, plans and operational standards and to find opportunities for operation improvements.

This role supports the asset management lifecycle for all GTAA infrastructure by providing true and accurate cost reporting related to MRO parts and materials usage by managing; store and warehouse operations, vendor contracts (including service level monitoring) and the disposal process.

Key Accountabilities:

Monitors, evaluates and adjusts system for new and existing stock to min/max levels to ensure accurate and timely reordering and minimize stockout risk
Responsible for training all inventory staff on Maximo inventory process, functionality and/or changes in the Inventory system and Oracle interface
Conducts regular reviews of slowmoving items to drive cost effectiveness through balance between cost of overhead and risk of stock
Reviews client requests for "protected" or "insurance" spares; verifies the necessity and prepares listings for review and approval
Prepare and distribute reports on new inventory, stocked percentages per commodity and transactions with Work Order alignment percentages for each commodity group to support continuous improvement and work management targets
Monitor and ensure system is functioning and all interfaces between Maximo Inventory and

Oracle Purchasing:
Investigate, troubleshoot, and correct system failures

Act as SME and Inventory representative for enhancement and interface projects related to Maximo Inventory modules
Responsible for preparation of purchase requisitions and releases against BPA's for IDS inventory and noninventory items
Responsible for management of Vending machine program across GTAA facilities
Responsible for daily run of requisitions for all inventory items
Primary liaison between Purchasing and Accounts Payable to ensure supplier payments are handled expeditiously
Investigates invoice discrepancies to resolve issues regarding price, receipts and/or returns
Provides support to clients and suppliers to track shipments and invoicing and to prioritize and lead times with vendors
Lead GTAA uniform process including client group support/training, vendor management, contract management and reporting
Provide advice and participate in Uniform process projects, enhancements and continuous improvement in support of customer service and cost management
Prepare, ensure accuracy of and distribute monthly and /or weekly reports by OU to all partners and Finance
Provide detail information and reporting on the financial impact when required corrections are made within Maximo to reallocate costs
Assists and supports the disposal process for surplus GTAA assets
Prepares asset disposal declarations including depreciation and residual value, and maintains records of movement pending redistribution
Maintain governance documents and control for Inventory and Disposal Services
Assists with fuel management, dispensing systems and disposal by daily monitoring two fuel stations and performs data entry, approves new users, provides required monthly reports; keeps documentation up to date, and trains users
Participate in annual and ad hoc review and update of department SOP's and documents

Qualifications:

Minimum high school diploma/GED
Degree or certificate in inventory management considered an asset
WHMIS certification required
3 years experience inventory/asset management (EAM) and financial systems
3 years experience in materials inventory for asset maintenance, preferred airport related.
Experience in and around warehouse and job site settings, maintenance environment and/or inventory services
Experience with Vendor service level monitoring
Experience in fuel management systems
Experience with Vending Machine systems
Valid Ontar