Executive Assistant - Vancouver, Canada - Great Canadian Railtour Company Ltd

Great Canadian Railtour Company Ltd

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Purpose

The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner.

This role strongly contributes to the success of select departments through ensuring the departments run as effectively and efficiently as possible and allowing the executive to focus on the most critical business issues.

Key Areas of Accountability

Manage the schedule of the executive, including arranging appointments, meetings, and travel
Coordinate all aspects of executive's travel (flights, hotels, transfers, etc.)
Screen routine mail, telephone calls or requests, and plan priorities for response
Maintain filing and database systems, including contact lists, ensuring that all files and records are maintained in an up to date manner
Assist the executive in creating, proofing and distributing communications materials including presentations, newsletters and electronic media
Prepare and code expense reports for the executive
Prepare reports and presentations
Handle special requests from outside consultants and lawyers for GCRC information
Coordinate various team meetings and training sessions
Maintain signing authority and other banking documentation and act as a systems administrator for online banking systems
Provide support to select Directors as needed
Act as a liaison with suppliers, industry partners, and other external organization
Provide vacation relief and backup support to other Executive Assistants as required

Qualifications
Education / Certification / Licenses

Bachelor's degree preferred

Experience

Minimum 5 years' experience in a similar Executive Assistant role
Industry experience considered an asset

Skills

Excellent written and verbal communication skills
Superb time management and organizational skills
Advanced computer and MS office skills (MS Office Suite)
Ability to take minutes
Minimum typing speed of 65 WPM

Attributes

Excellent interpersonal skills
Discreet; ability to maintain absolute confidentiality
Highly responsive
Customerservice oriented with a cando attitude
Highly accountable
Energetic; selfstarting
Dependable; meets deadlines
Mature, highly professional
Represents the company positively

Work Environment
Hybrid - 2 days work from office.

Compensation

The base salary offered for this role is $70,000 $77,000 per annum and can vary based on jobrelated expertise, qualifications, experience and internal equity.
Eligible for Rocky Mountaineer's Bonus Program

Eligible Benefits
Rocky Mountaineer supports our team members' health and wellness by providing a comprehensive medical plan with 100% employer paid premiums, some of which includes:

Medical, Dental, Vision, Life Insurance
Short term disability, long term disability, and Accidental Death & Dismemberment policy
Travel emergency assistance
Vacation time, sick time, and company holiday pay
Up to 5% RRSP and/or TSFA match
Two complimentary annual train tickets after first year of employment

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