Information Mgt Coordinator - Halifax, Canada - Nova Scotia Power Inc.

Nova Scotia Power Inc.

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Information Management Coordinator

Company, Department:
Nova Scotia Power, Capital Projects

Location:
Halifax, NS - Hybrid

Type of Employment:
Full Time, Term (1 year)

Closing Date:
March 28, 2023

Reference Number: 11016

At Nova Scotia Power, we're committed to providing safe, reliable electricity so that our customers and communities can thrive.

We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.

As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers.

Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.

We are proud to live and work in Nova Scotia.

It's why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.

We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities.

Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.

We are currently looking for an Information Management Coordinator to join our Capital Projects team in a temporary position.

Reporting to the Manager, Project Controls you will assist with establishing the document control process for the Capital Projects Group.

As an Information Management Coordinator, you will:
Assist in setting policies and procedures and creating systems to establish information management best practices across the projects.

Responsibilities include, but are not limited to, processing incoming and outgoing transmittals, managing the review and approval of controlled technical documents, updating the distribution matrix, updating document registers, and verifying controlled document numbers.

Your responsibilities will include:

Develop, document, and maintain standards, best practices and system usage procedures.
Coordinate the activities related to the Document Management Plan.
Develop, maintain and manage a change management system to record changes to official documents and confirm changes with key stakeholders.
Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Update the document management plan as needed and ensure internal controls are in place and are functional.
Develop and deliver document control training.
Help develop and enforce documentation design, review, and storage guidelines.
Plan and conduct meetings and presentations related to document management.
Maintain the document management system for drawings and documents received.
Create and maintain document metadata based on district and project requirements.
Support the development and revision of project documents policies, procedures, forms, work instructions and manuals.
Receive and track incoming transmittals, ensure assigned contractor and supplier. documentation deliverables meet requirements and perform quality checks.
Generate accurate outgoing transmittals ensuring proper authorization, completion and compliance to requirements (e.g. RFIs, RFPs, contract acceptance, change orders, etc.).
Setup and administrate the document registers, supplier document registers and document distribution matrix.
In collaboration with stakeholders, identify document control inefficiencies and assist with process reengineering to remedy.
Provide training and support to third parties using the Project Management platform with submittals and forms.

What skills will make you successful?

You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:

Bachelor's degree or equivalent combination of education and 5+ years of experience in relevant field
Highly motivated selfstarter with the ability to work independently
Ability to prioritize in a fastpaced and deadline driven environment
Must be process and detailoriented and highly organized
Must have a high level of accountability
Must have excellent computer skills and experience with Microsoft Office Word, Excel and Adobe
Strong interpersonal, communication and customer service skills
Ability to guide and assist members of the project team in a constantly changing environment
Experience with document control software, process map software, FTP clients, ISO, and SharePoint would be a benefit

At Nova Scotia Power, everyone is a leader in their own right.

Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees.

The successful individual in this role will