Assistant Administrator - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 35419

Job Category:
Community & Social Services

Division & Section:
Seniors Services & Long Term Care, LTC Regional Services

Work Location:
Cummer Lodge, 205 Cummer Avenue, North York, M2M 2E8

Job Type & Duration:
Full-time, Permanent

Salary:
$112, $144,200.00

Shift Information:
Monday to Sunday, 35 hours per week per week

Affiliation:
Non-Union

Number of Positions Open:1

Posting Period: 13-FEB-2023 to 27-FEB-2023

The Assistant Administrator is responsible for ensuring that the home has the operational and administrative capability and infrastructure required to deliver on its quality of care and quality of life goals for residents.

Major Responsibilities:

Plans, directs, coordinates and supervises essential program areas within the home including administrative services, building services and food and nutrition
Leads and motivates a diverse workforce, fostering a respectful environment, effective teamwork, compassion for residents and pride in quality of service
Monitors and reports on the home's financial and administrative performance
As part of the senior team, develops initiatives to improve resident outcomes and quality of life and plays a leading role in their implementation
Serves as a lead and resource for the Home in matters of HR and LR management, including hiring, termination, scheduling, payroll, labour relations, investigations, and team development
Acts as a valued resource to the Administrator and other members of the management team providing expertise in functional areas including human resources management and labour relations, financial administration, technology and procurement
Monitors and evaluates staff performance within assigned functional areas, ensuring effective daytoday supervision is provided through their managers
Provides daytoday leadership for a centralized callin (staffing) unit that serves 10 City of Toronto longtermcare homes
Takes initiative and use sound judgement to resolve customer care, stakeholder and labour relations issues
Develops and administers the home's annual budget, ensuring that expenditures are controlled and maintained within approved budget limitations
Coordinates the Home's purchasing processes including purchase orders and payments. Ensures compliance with the City of Toronto purchasing bylaws
Coordinates material management for the Home
Proactively ensures compliance with applicable federal and provincial legislation, The Fixing Long-Term Care Act, City of Toronto bylaws, Toronto Council decisions and Seniors Services and Long-Term Care policy
Contributes to effective risk management strategies, including monitoring financial performance, employee relations, occupancy, safety and security, public relations, customer relations, regulatory and service agreement compliance
Actively collaborates with other homes and corporate areas to continuously improve divisional performance
Serves as a resource for the home's information technology programs, hardware, installations and maintenance; and ensures compliance with PHIPA, MFIPPA and records management protocols
Ensures financial controls are in place for resident accounting including accommodation fees, resident banking, trust accounts, bill payments and petty cash
Responsible for the resident admission process and supports residents and families throughout their stay in the Home
Directs the Home's security program and emergency preparedness
Promotes a progressive and collaborative approach to meeting employer obligations under the Home's Occupational Health and Safety program
Reviews and acts upon the reports of internal and external inspections
Works with the community to promote volunteer and student placements, supports fund raising efforts
Colead with Director of Nursing and Administrator for the Home's pandemic response
Leads the Home in the absence of the Administrator.

Key Qualifications:

Considerable management experience in a longterm care home or similar organization
Experience in financial management, budgeting processes, and administrative controls
Experience with evaluation, performance measurement and project management methodologies. Experience managing large scale projects is an asset
Postgraduate degree in Business, Health Administration or approved equivalent combination of education and experience
Ability to maintain commitment to seniors' care
Advanced knowledge of demographic, health and social services and other trends affecting the longterm care sector
Strong consultation, conflict resolution, public relations and negotiating skills
Ability to effectively communicate both verbally and in writing at a management level. Advanced communication skills and community/family relationship building skills
Knowledge of legislation related to longterm care, human rights, occupational health and safety, and employment standards
Abilit