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- Provides assistance or coverage to the finance team as needed.
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Community Specialist - Canada - University of British Columbia
Description
Staff - UnionJob Category CUPE 2950
Job Profile CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)
Job Title Financial Specialist – Accounting
Department Finance Support | UBC Food Services | Student Housing and Community Services
Compensation Range $4, $4,827.00 CAD Monthly
Posting End Date May 12, 2024
Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.
Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job SummaryThe Financial Specialist - Accounting is responsible for providing accounting and financial management support for multiple cost centers of Food Services within Student Housing and Community Services (SHCS) for the Vancouver and Okanagan campuses.
The incumbent provides meaningful, timely and accurate information of the Food Services operations in SHCS.Duties include analyzing and acting on diverse and complex financial issues, preparation of financial summaries, interpreting UBC financial policies and Generally Accepted Accounting Principles and making decisions and providing advice based on the interpretations, preparing financial documentation for entry into the Workday and Optimum Control systems and reconciling deferred revenue, clearing accounts, revenues and expenses.
The environment is fast paced in order to meet month end deadlines in a high volume and diverse environment. This position also provides resolution and customer service to the Meal Plan Office for escalated issues.Organizational Status
Reports directly to the Associate Director, Finance.
Works in close consultation with managers and team leads in Food Services and interacts with many other units at UBC and external suppliers and customers.
Works as a member of the SHCS Finance and Purchasing team.While working primarily independently, the Financial Specialist - Accounting is part of a finance team who support each other to ensure financial data is consistent and accurate across Food Services at both campuses.
Food Services are the primary food provider on the UBC Point Grey and Okanagan campuses providing year-round service in Residence Dining, Retail units, Restaurants and Catering.
All positions working/providing support to Food Services are responsible for providing excellence in customer service to students, faculty, staff, clients, guests, suppliers, and vendors.
Work Performed1. Prepares complex financial documentation for data entry into the Workday system. This requires extensive knowledge of UBC policies and Generally Accepted Accounting Principles and excellent numeracy and investigative skills.
This position is responsible for ensuring all financial information in Workday and Optimum Control is accurate, appropriate and substantiated with back-up support.
Errors could result in long-term planning, over/under expenditures/revenues, overpayment or non-payment of invoices, incorrect units charged and delays in payments.
Poor handling of complaints can damage guest and supplier relations and as a result repeat business and supplier contracts may be lost.
Supervision ReceivedReports to the Associate Director, Finance. Plans and executes work within established guidelines.
Works independently with minimum supervision working in close consultation with managers and is expected to resolve problems of a complex nature.
Supervision GivenFormally trains new staff on financial procedures and processes. May distribute work assignments and provide supervision to temporary clerical support staff.
Minimum Qualifications
High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
High School graduation plus Certificate in Accounting or Payroll CPA Level 1 and suitable for someone with a goal of attaining their CPA designation.
Skills
. Strong analytical and problem solving skills.
. Attention to detail and maintain a high level of accuracy with a thorough knowledge of UBC policies and Generally Accepted Accounting Principles.
. Ability to multi-task, work under pressure and prioritize work to meet deadlines.
. Ability to adapt to changing priorities.
. Strong teamwork and collaborative skills with the ability to work independently.
. Ability to exercise sound judgment, tact and discretion when handling confidential and sensitive information.
. Strong initiative, work ethic and integrity are required.
. Excellent oral and written communication, interpersonal and organizational skills.
. Strong working knowledge of Excel and ability to work proficiently in various operating software.
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