Student Projects Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Office of Residence Education & Programs (OREP) provides a myriad of academic, social and
leadership programs that help students transition to university life, build connections with others, and
develop life skills outside the classroom. We take pride in the Western student experience and encourage
student engagement within the residence and campus community. Our work is guided by the Division of
Housing and Ancillary Services mission to create a supportive, inclusive community for students to live,
learn and flourish. OREP shares in the vision that residence is foundational to the Western student
experience.

Responsibilities:

Duties & Responsibilities

The Student Projects Assistant (s) will work with the Residence Life Management Team (RLMT) to accomplish summer and yearlong projects as outlined below and new projects that emerge over the summer months and academic year.

The incumbent(s) will liaise with key partners on campus and within the residence system in order to coordinate efforts to develop creative and effective programs, student leadership training input, and program materials.

The project outcomes aim to support the programming and leadership efforts of the Residence Staff, Sophs, and Residents' Councils in the upcoming academic year.

The Student Projects Assistant(s) are required to review current programming materials, update information, and produce effective results in the specific project areas.

Specific accountabilities include:
Aid in supporting the RLMT with a variety of summer projects and committee work determined in May.

Residence Life supply procurement

Collection and inventory of Fire Safety supplies from all residences

Collection, inventory, and restock of First Aid supplies for all residences

Collection, inventory, and restock of supplies for all programming offices

Collection and inventory of programming supplies for all residences (including A/V equipment; lifting up to 50lbs will be required at times)

Inventory of Front Desk Supplies for all residences

Inventory of building posters and campus maps for all residences

Inventory and maintenance of flag supply closet (flags, poles, bases, finials)

Ordering supplies necessary for the academic year, accurately documenting orders to keep for inventory

Develop and plan the Residence-Based Day Program with the RLMT, Residence Orientation Coordinator (ROC), Programming Coordinator(s) and the Associate Director, Residence Engagement

Prepare informative lobby materials to welcome first-year students to Western (campus maps, bus schedules, residence staff/soph pictures etc.)

Maintenance of OREP Storage Rooms

Maintenance of Staff, Soph, and Council rooms for all residence buildings

Edit and update Residence Life Important Dates Calendar for Residence Staff

Create reports of Residence programs

Create buttons required for residence staff and sophs, faculty sophs, and program-related buttons (EG Ask, Listen, Connect)

Assist with Residence Life Coordinator Training

Assist with summer conferences

Update the Residence Staff Reference Guide

Review and update the Community Development Model

Assist with the development of Staff/Soph/Council Summer Newsletters

Assist with preparation and logistics for the August Learning and Development Conference

Assist Residence Admissions with call volume after room assignment process

Assist with move out for London Hall & Western English Language Centre summer students

Assist the Community Development Leader with the Tenant Appreciation BBQ and any other summer or yearlong programming requirements as they arise

Assist the Training Coordinator with data collection and assessment for Residents' Council training

Assist the Programming Coordinator(s) with feedback and revisions to Residents' Councils on training, program plans, and budgets

Other project priorities as they arise during the summer and/or academic year

Coordinate and execute set up and take down for planned programs and events organized by OREP or the broader Residence Life Management Team

Responsible for administrative work as assigned by OREP

The Student Projects Assistant(s) report to the Residence Training Coordinator throughout the summer and the Programming Coordinator(s) throughout the academic year.

QUALIFICATIONS:

Why Western?:

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. A